Manage Your Time, Tasks, and E-Mail with Office Outlook 2007
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In the Send A Calendar Via E-Mail dialog box, you can also choose the E-Mail Layout of the message you send, providing either a list of events or your daily schedule. Figure 10-11 shows an example of a message sharing a daily calendar.
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Jim Boyce, author of Microsoft Office Outlook 2007 Inside Out and Microsoft Office Outlook 2007 Plain & Simple, says these are his favorite new features in Office Outlook 2007: 1. Attachment Preview enables you to preview the contents of attachments without opening them. 2. Instant Search helps you quickly and easily find messages, tasks, and other items almost instantly. 3. You can subscribe to, read, and manage Really Simple Syndication (RSS) feeds right in Office Outlook 2007.
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You can easily send your calendar to others by e-mail.
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Publishing Your Calendar Online
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If you re struggling to share long-term calendars with partners, friends, or family, you can use the new free publishing capabilities to communicate calendar information with others. For example, if you re organizing an event and want all participants to view a calendar of the
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activities and get the latest updates, you can create that calendar in Office Outlook 2007 and publish it to Office Online. After you invite others to see your calendar, they can view it on a Web browser or download it onto their machine and view it using Office Outlook 2007 or any other calendar tool that supports files with the .ics extension. Any updates you make to the calendar will be automatically updated on the Web version and then also synchronized with any locally stored copies. Use the Publish My Calendar link in the Calendar navigation bar to start the process. In the Publish Calendar To Microsoft Office Online dialog box (see Figure 10-12), you specify the following items:
Choose the time span for the calendar you want to display. Select the level of detail to show (Availability only, Limited details, or Full details). Set permissions to determine who has access to your calendar. Choose whether the calendar will be uploaded only once or automatically as updated.
Figure 10-12 Publishing your calendar online makes it easy for those with access to view your schedule.
After you publish the calendar online, you are given the option of sharing it with others. After you enter the e-mail addresses of others you want to receive your calendar information, the Web address of your calendar is sent, along with instructions on how others can access it.
Manage Your Time, Tasks, and E-Mail with Office Outlook 2007
Office Online includes a number of specialty Internet calendars you can download. Click Browse Calendars Online to look for calendar templates. Scroll down to the Subscribe To A Free Internet Calendar area and click the link of a calendar you want to try. A prompt will ask your permission to proceed; click Yes, and the calendar is added to your Office Outlook 2007 Calendar view.
Displaying and Comparing Calendars
Office Outlook 2007 makes it easier to view others calendars so you can easily identify opportunities for meetings and activities. The calendars available for you to view are displayed in the Calendars navigation pane. You can display or hide the available calendars by clicking the check box to the left of the calendar name. By default, when you display more than one calendar, the calendars are shown in Side-by-Side Mode (see Figure 10-13).
You can display multiple calendars in Side-by-Side Mode.
You can now layer calendars one on top of another using Overlay Mode to find open time slots easily by selecting the calendars and then clicking the green arrow on the calendar on the right. You can tell which appointments belong to which calendar by the coloring; the appointments from the underlying calendar appear in the same color as the underlying calendar s title bar (see Figure 10-14).