Managing Local and Network Printers in VB.NET

Create PDF-417 2d barcode in VB.NET Managing Local and Network Printers

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Managing Local and Network Printers
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Figure 9-13 Advanced properties vary depending on the type of printer installed.
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Configuring Device Settings
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The Device Settings tab of a printer s Properties dialog box, shown in Figure 9-14, allows you to configure settings that are specific to the printer. Options available in this tab vary depending on the type of printer that you are using, but you should be aware of one common device setting: the Form To Tray Assignment setting. If the printer has multiple paper trays, you might need to assign different sizes of paper or forms to the different trays. By default, Windows assumes that all paper trays have letter-sized paper. If you need to change this default behavior, you must select the tray and then define the type of paper (such as legal size) that is in it. When users print, they can select the forms they want to use, and the printer knows which forms are in which paper tray.
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Figure 9-14 Configure printer-specific settings on the Device Settings tab.
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Lesson 1
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Managing Print Jobs
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A print job simply refers to a document that is waiting in a printer queue to be printed. You can view the print jobs that are in a queue by double-clicking the printer icon in the Printers And Faxes window. In the queue window, you can manage documents in one of two ways:
Right-click the document and manage the document by using the commands on the shortcut menu, as illustrated in Figure 9-15. Select a document and use the commands on the Document menu.
Figure 9-15 Manage print jobs in the printer queue window.
Regardless of which method you use to manage documents, the available commands are as follows:
Pause Resume paused Restart Cancel
Stops printing of the document until you resume or restart the printing Causes the document to start printing from the point at which it was Causes the document to start printing from the beginning Deletes the document from the print queue
Properties Provides access to the document s Properties dialog box, shown in Figure 9-16. You can use the settings on the General tab to perform the following actions:
View basic properties of the print document. Change the user name to be notified when the document prints. By default, this will be the user who printed the document. Reset the document s priority within the queue. This process moves the doc ument up or down the printing order in the queue. The user needs a minimum of Manage Documents permission for this option to be implemented. Change the time that the document is scheduled to print. If the printer itself has time restrictions that are set to limit availability, the documents automati cally have the same time restrictions.
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Managing Local and Network Printers
Figure 9-16 Configure settings for a document using the document s Properties dialog box.
Troubleshooting Printers
If a user cannot print, you should first make sure that the print jobs are making it to the print queue. Double-click the printer icon in the Printers And Faxes window to view the list of print jobs waiting to be printed. If the user s jobs are present in the queue, you most likely need to troubleshoot a problem with the print server or printer. If the jobs are not making it to the print queue, troubleshoot the user s printer configuration on the user s local computer. If you need to troubleshoot the printer, make sure that:
The printer is plugged in and turned on. The cabling connections are secure. There is paper in the paper tray or trays that the printer is trying to use. The printer does not indicate an error of some sort, such as paper jam or a hardware problem.
If the printer appears to be functioning correctly, turn it off and on. Restarting the printer often resolves many types of problems. If restarting the printer does not work, try restarting the computer to which the printer is connected. If a user has multiple printers configured, determine which printer is the default printer. If the default printer is configured incorrectly, the user s print jobs might simply be going to the wrong location, and the user is unaware of it. If a user can print but the output is garbled, most likely an incorrect print driver is the problem. You can view and update the driver that is being used in the Advanced tab of the printer s Properties dialog box. If the appropriate driver is installed, there is a
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