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Figure 6-2 The Publish tab of a shared folder
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The object s properties include a description and keywords. Administrators can then locate the shared folder based on its description or keywords, using the Find Users, Contacts and Groups dialog box. By selecting Shared Folders from the Find drop-down list, this dialog box becomes the Find Shared Folders dialog box shown in Figure 6-3.
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Figure 6-3 Searching for a shared folder
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Lesson 1
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Setting Up Shared Folders
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Share Permissions The Share Permissions tab allows you to configure share permissions. Security The Security tab allows you to configure NTFS file system (NTFS) permissions for the folder.
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Configuring Share Permissions
Available share permissions are listed in Table 6-1. Although share permissions are not as detailed as NTFS permissions, they allow you to configure a shared folder for fundamental access scenarios: Read, Change, and Full Control.
Table 6-1
Share Permissions
Description Users can display folder names, file names, file data, and attributes. Users can also run program files and access other folders within the shared folder. Users can create folders, add files to folders, change data in files, append data to files, change file attributes, delete folders and files, and perform actions permitted by the Read permission. Users can change file permissions, take ownership of files, and perform all tasks allowed by the Change permission.
Permissions Read Change
Full Control
Share permissions can be allowed or denied. The effective set of share permissions is the cumulative result of the Allow permissions granted to a user and all groups to which that user belongs. If, for example, you are a member of a group that has Read permission and a member of another group that has Change permission, your effective permissions are Change. However, a Deny permission will override an Allow permission. Therefore, if you are in one group that has been allowed Read access and in another group that has been denied Full Control, you will be unable to read the files or folders in that share. Share permissions define the maximum effective permissions for all files and folders beneath the shared folder. Permissions can be further restricted, but cannot be broadened, by NTFS permissions on specific files and folders. Said another way, a user s access to a file or folder is the most restrictive set of effective permissions between share permissions and NTFS permissions on that resource. If you want a group to have full control of a folder and have granted full control through NTFS permissions, but the share permission is the default (Everyone: Allow Read) or even if the share permission allows Change, that group s NTFS full control access will be limited by the share permission. This dynamic means that share permissions add a layer of complexity to the management of resource access and is one of several reasons that organizations cite for their directives to configure shares with open share permissions (Everyone: Allow Full
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Files and Folders
Control), and to use only NTFS permissions to secure folders and files. See the Three Views of Share Permissions sidebar for more information about the variety of perspectives and drivers behind discussions of share permissions.
Three Views of Share Permissions
It is important to understand the perspectives from which share permissions are addressed in real-world implementations by Microsoft and by certification objectives and resources such as this book.
Share Permission Limitations Share permissions have significant limitations, including the following:
Scope Share permissions apply only to network access through the Client for Microsoft Networks; they do not apply to local or terminal service access to files and folders, nor to other types of network access such as Hypertext Transfer Protocol (HTTP), File Transfer Protocol (FTP), Telnet, and so on. Replication Share permissions do not replicate through file replication service (FRS). Resiliency Share permissions are not included in a backup or restore of a data volume. Fragility Share permissions are lost if you move or rename the folder that is shared. Lack of detailed control Share permissions are not granular; they provide a single permissions template that applies to every file and folder beneath the shared folder. You cannot enlarge access to any folder or file beneath the shared folder; and you cannot further restrict access without turning to NTFS permissions. Auditing You cannot configure auditing based on share permissions. The grass is truly greener We have NTFS permissions, which are designed to provide solid, secure access control to files and folders. NTFS permissions do replicate, are included in a backup and restore of a data volume, can be audited, and provide extraordinary flexibility as well as ease of management. So organizations rely on NTFS permissions for resource access control. Complexity If both share permissions and NTFS permissions are applied, the most restrictive permission set will be effective, adding a layer of complexity to analyzing effective permissions and troubleshooting file access.
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