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Lesson 1
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Installing and Configuring Printers
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Figure 8-3
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The Sharing tab of a printer s Properties dialog box
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During printer setup, Windows Server 2003 loads drivers onto the print server that support that printer for clients running Windows Server 2003, Windows XP, and Windows 2000. Printer drivers are platform-specific. If other platforms will be connecting to the shared logical printer, install the appropriate drivers on the server so that Windows clients will download the driver automatically when they connect. Otherwise, you will be prompted for the correct drivers on each individual client. On the Sharing tab of the Properties dialog box, click Additional Drivers to configure the print server to host drivers for computers running versions of Windows prior to Windows 2000. When you select an earlier version of Windows, the server will prompt you for the drivers for the appropriate platform and printer. Those drivers will be available from the printer s manufacturer or sometimes on the original CD-ROM of the earlier version of Windows. By loading drivers on the server for all client platforms, you can centralize and facilitate driver distribution. Client computers running Microsoft Windows NT, Windows 2000, Windows XP, and Windows Server 2003 download the driver when they first connect to the shared printer. They also verify that they have the current printer driver each time they print and, if they do not, they download the updated driver. For these client computers, you need only update printer drivers on the print server. Client computers running Windows 95 or Windows 98 do not check for updated printer drivers once the driver is initially downloaded and installed. You must manually install updated printer drivers on these clients. Other printer properties will be discussed later in this chapter.
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8
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Printers
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Tip You can access other servers printer folders by browsing the network or by choosing the Run command from the Start menu and typing \\server_name. You can drag those servers Printer And Faxes folders to your own, giving you easy access to manage remote printers.
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Connecting Clients to Printers
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Printers that have been set up as logical printers on a print server can be shared to other systems on the network. Those systems will also require logical printers to represent the network printer. Configuring a print client can be done in several ways, including the Add Printer Wizard, which can be started from the Printers And Faxes folder or from the common Windows Print dialog box in almost all Microsoft applications, including Internet Explorer and Notepad. On the Local or Network Printer page, select A Network Printer Or A Printer Attached To Another Computer. When prompted for the printer name, you can search Active Directory, enter the Universal Naming Convention (UNC) (for example, \\Server\Printersharename) or Uniform Resource Locator (URL) to the printer, or browse for the printer using the Browser service. One of the more efficient ways to set up print clients is to search Active Directory for the printer. In the Specify A Printer page of the Add Printer Wizard, choose Find A Printer In The Directory and click Next. The Find Printers dialog box appears, as shown in Figure 8-4, and you can enter search criteria including printer name, location, model, and features. Wildcards can be used in many of the criteria. Click Find Now and a result set is displayed. Select the printer and click OK. The Add Printer Wizard then steps you through remaining configuration options.
You can save a search by choosing Save Search from the File menu. As an administrator, you can create and save custom searches to users desktops, allowing them to easily locate predefined subsets for the printers in your enterprise.
A logical printer includes the drivers, settings, and print queue for the printer on the selected port. When you double-click a printer in the Printers And Faxes folder, a window opens that displays the jobs in the printer s queue. By right-clicking any job, you can pause, resume, cancel, or restart the job. From the Printer menu, you can also pause or cancel all printing, access the printer properties, or set the printer as default or offline. Your ability to perform each of these actions depends, of course, upon the permissions on the printer s access control list.
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