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Manually Configuring Printer Publishing Behavior
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All the default system behaviors described above can be modified using local or group policy. Printer policies are located in the Computer Configuration node, under Administrative Templates. For a description of each of these policies, open the Properties dialog box for a specific policy and click the Explain tab.
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Printer Location Tracking
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Printer location tracking is a feature, disabled by default, that significantly eases a user s search for a printer in a large enterprise by pre-populating the Location box of the Find Printers dialog box, so that the result set will automatically be filtered to list printers in geographic proximity to the user. To prepare for printer location tracking, you must have one or more sites or one or more subnets. Site and subnet objects are created and maintained using the Active Directory Sites And Services MMC or snap-in. You must also configure the Location tab of the site or subnet Properties dialog box using a naming convention that creates a hierarchy of locations, separated by slashes. For example, the location USA/NYC/ 1802Americas/42/B might refer to a building at 1802 Avenue of the Americas in Manhattan, on the 42nd floor in Area B. A location may span more than one subnet or more than one site. You must then enable printer location tracking using the Pre-Populate Printer Search Location Text policy. Active Directory is able to identify a computer s site or subnet affiliation based on the computer s IP address. When the Find Printers dialog box is invoked, the computer s location, as defined in its corresponding site or subnet object, will be automatically
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placed in the Location box. A Browse button will also appear, enabling a user to browse the location hierarchy for printers in other locations. This powerful feature simplifies printer administration and setup considerably. However, it obviously requires careful planning on the back end to ensure that all subnets are defined, and that a reasonable, hierarchical location naming convention has been applied consistently. More information about this feature is available in the online Help and Support Center.
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Windows Server 2003 supports an additional set of functionality through the IPP, which enables users to connect to printers and send print jobs over encapsulated Hypertext Transfer Protocol (HTTP). Internet printing also gives administrators the option to manage and configure printers using any variety of Internet browsers and platforms.
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Setting Up Internet Printing
Internet printing is not installed or enabled by default in Windows Server 2003. You must install Internet Information Services (IIS), as discussed in 6, Files and Folders. Internet printing is available for installation when you install IIS. To install Internet printing, perform the following steps: 1. Open Add/Remove Programs in Control Panel and click Add/Remove Windows Components. 2. Select Application Server and click Details. 3. Select Internet Information Services (IIS) and click Details. 4. Select Internet Printing. Once IIS and Internet printing are installed, you can disable or enable the feature using the IIS snap-in or console. Expand the server s node and click Web Service Extensions. In the details pane, select Internet Printing, and click Prohibit or Allow. Internet printing creates a Printers virtual directory under the Default Web site. This virtual directory points to %Systemroot%\Web\Printers. The printer site is accessed using Microsoft Internet Explorer 4.01 and later by typing the address of the print server in the Address box followed by the Printers virtual directory name. For example, to access the Internet printing page for Server01, type http://Server01/printers/.
Note
You can configure authentication and access security for Internet printing using the virtual directory s Properties dialog box.
Lesson 2
Advanced Printer Configuration and Management
8-25
Using and Managing Internet Printers
You can connect to http://printserver/printers to view all printers on the print server. After locating the desired printer and clicking it, a Web page for that printer is displayed. As a shortcut, if you know the exact name of the printer to which you want to connect, type the address of the printer using the following format: http://printserver/printersharename/ Once the printer s Web page is displayed, you can connect to or manage the printer, assuming you have been allowed appropriate security permissions. When you click Connect on the printer s Web page, the server generates a .cab file that contains the appropriate printer driver files and downloads the .cab file to the client computer. The printer that is installed is displayed in the Printers folder on the client. The printer can then be used and managed from the Printers And Faxes folder like any other printer. Using a Web browser to manage printers has several advantages:
It allows you to administer printers from any computer running a Web browser, regardless of whether the computer is running Windows Server 2003 or has the correct printer drivers installed. It allows you to customize the interface. For example, you can create your own Web page containing a floor plan with the locations of the printers and the links to the printers. It provides a summary page listing the status of all printers on a print server. Internet printing can report real-time print device data, such as whether the print device is in power-saving mode, if the printer driver makes such information available. This information is not available from the Printers And Faxes window.
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