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You can mail-enable only universal security groups
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The Exchange Management tools permit you to mail-enable only universal security groups. If you create a new mail-enabled security group, it is created as a universal security group.
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Lesson 2: Configuring Mail-Enabled Groups
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Creating a Universal Distribution Group
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A universal distribution group (sometimes known simply as a distribution group) is a group of recipients that you create to expedite the mass sending of e-mail messages and other information. For example, you could create a universal distribution group called Marketing if you wanted your users to be able to send a single e-mail that would then go to all members of the Marketing department (as opposed to sending a separate e-mail to each employee in Marketing).
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Using Exchange Management Console to Create a Universal Distribution Group
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You can create a universal distribution group by opening the Exchange Management Console, expanding Recipient Configuration in the console tree, and clicking Distribution Group. Then click New Distribution Group in the Actions pane to open the New Distribution Group Wizard, shown in Figure 3-15.
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Figure 3-15
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The New Distribution Group Wizard
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Select New Group on the Introduction page and complete the following fields on the Group Information page:
Group Type
Specify Distribution.
Organizational Unit
By default, the New Distribution Group Wizard displays the Users container in the Active Directory directory service as the OU. If you want to change this, click Browse and then select an OU.
3
Configuring Recipients, Groups, and Mailboxes
Name Specify the name of the group. Name (pre-Windows 2000) This field is automatically populated based on the
Name field.
Alias By default, the alias is the same as the group name. You can modify the alias if required.
On the New Distribution Group page, you can review the configuration summary. Click Back if you want to make any changes. Otherwise, click New to create the universal distribution group. On the Completion page, the summary displays the Exchange Management Shell command that was used to create the distribution group. You can copy the page by pressing Ctrl+C and paste the information into a text editor. You can then copy the Exchange Management Shell command, paste it into a text file, and modify it to create additional universal distribution groups. Click Finish to close the wizard.
Using Exchange Management Shell to Create a Universal Distribution Group
You can also use Exchange Management Shell to create a new universal distribution group. For example, the following command creates a universal distribution group called Human Resources:
New-DistributionGroup -Name "Human Resources" -OrganizationalUnit Users -SAMAccountName "Human Resources" -Type Distribution.
MORE INFO
New-DistributionGroup
For more information about the New-DistributionGroup cmdlet, access http://technet.microsoft.com/ en-us/library/aa998856.aspx.
Creating a Dynamic Distribution Group
A dynamic distribution group does not have a fixed membership. It instead uses recipient filters and conditions to derive its membership at the time a message is sent. For example, a dynamic distribution group might specify a recipient filter, such as users with external e-mail addresses, and a condition, such as recipient works for Fabrikam, Inc. When someone sends a message to this dynamic distribution group, Exchange 2007 Server queries Active Directory for all recipients that match the filter and condition specified. For example, the query could return a list of all external
Lesson 2: Configuring Mail-Enabled Groups
recipients that work for a specified company, and Exchange would send the e-mail message to that list of recipients.
Using Exchange Management Console to Create a Dynamic Distribution Group
You can create a mail-enabled dynamic distribution group by opening the Exchange Management Console, expanding Recipient Configuration in the console tree, and clicking Distribution Group. Then select New Dynamic Distribution Group in the Actions pane to open the New Dynamic Distribution Group Wizard. On the Introduction page, complete the Organizational Unit, Name, and Alias fields as described previously in this lesson for a universal distribution group. Then click Next to access the Filter Settings page. On the Filter Settings page, you can click Browse and select the OU that contains the recipients that potentially can become group members, or you can accept the default. A dynamic distribution group can contain any recipients that are in the specified OU and any other OUs under it. You can then either select All Recipient Types or The Following Specific Type. If you choose the latter, you need to specify at least one recipient type. The recipient types are shown in Figure 3-18 in the practice session later in this lesson. On the Conditions page, you can optionally define additional conditions to filter the recipients included in the dynamic distribution group. If, for example, you select Recipient Is In A Company, the wizard provides you with a hyperlink that lets you select one or more companies. This is a multistep procedure that you perform in the practice session later in this lesson. You can specify conditions such that only recipients that are in a specific state or province, who work in a specific department, who work for one or more specific companies, or who have specific values for custom attributes can become members of the dynamic distribution group. When you have configured the filter settings you require, click Preview to view the recipients that will be contained in the dynamic distribution group. If you are satisfied that you have set up the conditions correctly, click Next to review the configuration summary. You can then click Back to amend the settings or New to create the dynamic distribution group. The Completion page displays the Exchange Management Shell command that was used to create the dynamic distribution group. You can copy this page, paste it into a text editor, copy the Exchange Management Shell command, and amend it to create
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