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Auto Accept Agent
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In Exchange Server 2003, you needed to download and install Microsoft Auto Accept Agent to enable users to include a resource mailbox as a required or optional attendee in a meeting request. This functionality is built into Exchange Server 2007, and Auto Accept Agent is no longer required.
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A user can also look at the calendar for the resource and confirm that the resource is available and then include the resource mailbox as an attendee in a meeting request automatic booking and the calendar function are not mutually exclusive. You can also set up custom resource properties for a resource mailbox so that a user can, for example, check whether a room has audiovisual facilities before including that room in a meeting request. Microsoft Exchange Server 2007 provides two types of resource mailboxes: room and equipment. Room mailboxes are assigned to a meeting location, such as a conference room, auditorium, videoconferencing facility, or training room. Equipment mailboxes are assigned to a resource that is not location specific, such as a portable data projector, laptop computer, Webcam, or microphone headset.
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After this lesson, you will be able to:
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Create, delete, and modify a resource mailbox.
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Estimated lesson time: 30 minutes
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Configuring Recipients, Groups, and Mailboxes
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Creating Resource Mailboxes
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You can create resource mailboxes by using Exchange Management Console or Exchange Management Shell. If you use the former method, the New Mailbox Wizard lets you create both room and equipment mailboxes.
NOTE
Resource management
When you create a room or equipment mailbox in Exchange Server 2007, the mailbox does not need to be owned by a user (as was the case with previous versions of Exchange Server). There is a user account associated with a resource mailbox, but this is disabled automatically when the resource mailbox is created so that no one can log in as, for example, auditorium or data projector.
Using Exchange Management Console to Create Room Mailboxes
To create a room mailbox, start the Exchange Management Console, expand Recipient Configuration, and click Mailbox. Selecting New Mailbox in the Actions pane starts the New Mailbox Wizard. On the wizard s Introduction page, select Room Mailbox. On the User Type page, select New User. On the Mailbox Information page, complete the Organizational Unit, First Name, Initials, Last Name, User Name, User Logon Name, User Logon Name (User Principal Name), User Logon Name (pre-Windows 2000), Password, and Confirm Password fields as appropriate (or leave them blank or accept the default). You are unlikely to select User Must Change Password At Next Logon because the user is a resource and never logs on. On the Mailbox Settings page, specify the Alias, Sever, Storage Group, and Mailbox Database fields as appropriate. You can also choose to select the Managed Folder Mailbox Policy and the Exchange ActiveSync Mailbox Policy check boxes if you want to specify predefined policies. Complete the wizard as you did previously when creating a mailbox-enabled user. You will create a room mailbox in the practice session later in this lesson.
Using Exchange Management Console to Create Equipment Mailboxes
The procedure for creating an equipment mailbox is almost identical to that for creating a room mailbox (which, in turn, is almost identical to the procedure for creating a new mailbox-enabled user). The only procedural difference is the type of mailbox you select in the New Mailbox Wizard s Introduction page.
Lesson 3: Configuring Resource Mailboxes
Using Exchange Management Shell to Create Resource Mailboxes
The Exchange Management Shell command to create a resource mailbox is almost identical to the command to create a new mailbox-enabled user, except that the -Room parameter is added for a room mailbox and the Equipment parameter for an equipment mailbox. For example, the command New-mailbox -UserPrincipalName MeetingRoom2@tailspintoys.internal -database "First Storage Group\Mailbox Database" -Name "Meeting Room 2" -OrganizationalUnit Users -DisplayName "Meeting Room 2" -ResetPasswordOnNextLogon $false Room creates a room mailbox called Meeting Room 1; the command New-mailbox -UserPrincipalName Projector@tailspintoys.internal -database "First Storage Group\Mailbox Database" -Name Projector -OrganizationalUnit Users -Display Name Projector -ResetPasswordOnNextLogon $false Equipment creates an equipment mailbox called Projector.
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