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e xercise 2
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Create the Query Parameters
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In this exercise, you create two query parameters and assign them fixed values. You are going to use parameters in the WHERE clause of the source query to limit the number of rows returned.
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1. 2.
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Click the Design tab. If necessary, open the Report Data window. Add a WHERE condition to filter the information by year and month. (Right-click the dataset and choose Query.) After the query parameters are added, BIDS will automatically create report parameters for Years and Months. The statement after the change should look like this (note the query parameters in the WHERE clause):
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SELECT YEAR(sh.ShipDate) AS Year ,DATEPART(Month, sh.ShipDate) AS MonthNumber ,DATENAME(Month, sh.ShipDate) AS Month ,sm.Name ,sod.CarrierTrackingNumber ,SUM(sod.OrderQty) AS Quantity ,SUM(sod.LineTotal) AS Amount
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Extending and Deploying SSRS Reports
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Sales.SalesOrderDetail AS sod INNER JOIN Sales.SalesOrderHeader AS sh ON sod.SalesOrderID = sh.SalesOrderID INNER JOIN Purchasing.ShipMethod AS sm ON sh.ShipMethodID = sm.ShipMethodID
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WHERE YEAR(sh.ShipDate) = @Year AND MONTH(sh.ShipDate) = @Month GROUP BY sm.Name ,YEAR(sh.ShipDate) ,DATEPART(Month, sh.ShipDate) ,DATENAME(Month, sh.ShipDate) ,sm.Name ,sod.CarrierTrackingNumber ORDER BY Year, MonthNumber, sm.Name, sod.CarrierTrackingNumber;
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Click OK to close the Query Designer. Click the Preview tab. Type 2004 in the Year box and 1 in the Month box. Click View Report to preview the report. Notice that the report is now only three pages long. Again, note that the actual number of pages you get might differ, because you might have different defaults for page size and other settings.
e xercise 3
Add Datasets and Change the Parameters
In this exercise, you create two datasets to fill the report parameters and to let users select the year and month for their reports.
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If necessary, open the Report Data window. Verify that you are working in the Design tab of the Report Designer. Right-click the TrackingNumbers data source, and then select Add Dataset. Type years as the dataset name. In the Query box, enter the following query, which selects the list of orders by year:
SELECT DISTINCT YEAR(sh.ShipDate) AS Year FROM Sales.SalesOrderHeader AS sh ORDER BY YEAR(sh.ShipDate);
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Click OK to close the Dataset Properties dialog box. In the Report Data window, expand the Parameters folder. You will use the Years dataset to populate the Year parameter. Right-click the Year parameter, select Parameter Properties, and then click the Available Values tab. Select Get Values From A Query. In the Dataset drop-down list, select the Years dataset; in the Value Field drop-down list, select the Year field; and in the Label Field drop-down list, also select the Year field.
Lesson 1: Assigning Parameters Within Reports
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Click OK to configure the parameter. You need another dataset that you will use to populate the available values for the Month parameter. In the Report Data window, right-click the TrackingNumbers data source, and then select Add Dataset. Type months as the dataset name. In the Query box, enter the following query, which selects the list of months for the selected year:
SELECT DISTINCT MONTH(sh.ShipDate) AS MonthNumber ,DATENAME(Month, sh.ShipDate) AS MonthName FROM Sales.SalesOrderHeader AS sh WHERE YEAR(sh.ShipDate)=@Year ORDER BY MONTH(sh.ShipDate);
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Notice that the query refers to the @Year parameter. You are creating cascading parameters: the user will first have to select the year and then the month of that year to generate a report. Click OK.
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In the Report Data window, expand the Parameters folder. You will use the preceding query to populate the available values for the Month parameter. Right-click the Month parameter, select Parameter Properties, and then on the Available Values tab, select Get Values From A Query. In the Dataset drop-down list, select Months; in the Value drop-down list, select the MonthNumber field; and in the Label Field drop-down list, select the MonthName field. Click OK to accept the parameter configuration. Click the Preview tab, select different years and months as a test, and then click View Report to preview the resulting reports. Note that you must first select a year to be able to select a month.
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