Sharing Calendars with Others in VS .NET

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Sharing Calendars with Others
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Publishing calendars allows others to view the information in your calendar. You can restrict the information that is viewed to appointments only or publish appointments and a combination of tasks, reminders, and notes. To allow people to see some, but not all, of your information, you might consider using multiple calendars. This allows you to publish the public calendar for subscribers to view while being able to add sensitive information to the private calendar. Multiple calendars are displayed together on the screen. It is possible to differentiate appointments on the basis of calendars because each calendar s items are displayed in their
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Lesson 2: Configuring Windows Contacts and Windows Calendar
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own color. For example, the items in Kim s public calendar might be displayed in blue, and the items in Kim s private calendar might be displayed in green. Subscribers to published calendars are not able to make changes to those calendars. When you publish a calendar, you need to choose between publication on a website or on a file share. Although it is possible to create a website on a computer running Windows Vista, Internet Information Services (IIS) is not covered by the 70-620 exam. Using a shared folder with appropriately configured permissions is likely to be the way that this exam deals with publishing a shared calendar. Creating a shared folder was covered in 7, Configuring Network Connectivity. Published calendars cannot be password protected directly. Anyone who is able to access the shared calendar file is able to subscribe to its contents without having to authenticate. This has important privacy implications for calendars published to websites. Windows Calendar does not allow you to enter authentication credentials when accessing a shared calendar, so any calendar published to a website cannot require website authentication. To publish a calendar, right-click the calendar in the Calendars list on the left side, and select Publish. This brings up the Publish Calendar dialog box shown in Figure 9-20. The calendar shown in the figure is published to a file share, and all changes that are made to the calendar will be published. The calendar will include any notes, reminders, and tasks that have been associated with it. Although persons subscribing to the calendar might find the notes interesting, they might find the reminders for tasks that do not apply to them annoying. Managers might find viewing subordinate s task lists informative. When you publish a calendar, you have the option of announcing it. An announcement is an e-mail sent out to selected people that informs them of the location on the network of the calendar file. Published calendars have a green arrow on their icon to remind you that they are public. To stop publishing a shared calendar, right-click it in the Calendars list, and select Stop Publishing. If a calendar is not configured to automatically update, you can right-click it and select Sync to update it.
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Figure 9-20
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Publishing a calendar allows others to view it
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To subscribe to a calendar, right-click in the Calendars area, and select Subscribe. To subscribe, you must know the calendar s location and name. Calendars can be located on network shares, which are discussed in 7, Configuring Network Connectivity, or on websites. There is no capacity to browse, and you must have permissions to access the location that hosts the calendar file. After you have successfully entered the calendar location, you will need to configure the calendar subscription settings, as shown in Figure 9-21. Configuring the Update Interval determines how often the subscribed calendar is checked for updates. The available values are no update, 15 minutes, hourly, daily, and weekly. If reminders and tasks are published with the calendar, subscribers can determine whether they want to receive this information by selecting the appropriate options.
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Figure 9-21
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