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First Record Previous Record Record Number box
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Figure 10-18.
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The frmContactsPlain form in the LawTrack Contacts database.
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Part 1: Part Title
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Part 3: Creating Forms and Reports in a Desktop Application
Microsoft Office Access 2003 Inside Out
Moving Around
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Part 1: Part Title
The way you move around on a form depends in part on the form s design. For example, the frmContactsPlain form contains three subforms embedded within the tab control one for contact companies, another for contact events, and a third for contact products. The two boxes you see on the Contact Info tab aren t subforms they re rectangle controls that I added to enhance the grouping of the main detail fields. The fsubContactEventsPlain subform on the Events tab is a continuous form. You move around in it in ways similar to how you move around in a datasheet. On this subform you can use the vertical scroll bar on the right side to move the display up or down. The subform can be toggled between two different views Form view (its current state) and Datasheet view. If you want to see the Datasheet view of the fsubContactEventsPlain subform, click in any of the fields on the subform (to ensure that the focus is on the subform) and then open the View menu. From the Subform submenu, choose the Datasheet command, and the fsubContactEvents subform will now look like Figure 10-19. (Notice that the PivotTable and PivotChart options on this submenu appear dimmed I have disallowed those views in the design of this subform.) You can choose the Subform command from the View menu again and choose Form on the submenu to restore the continuous form display.
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Figure 10-19. The subform fsubContactEventsPlain in Datasheet view on the Events tab of frmContactsPlain.
In the frmContactsPlain form, you view different contact records by using the navigation buttons and Record Number box at the bottom of the form. To see the next contact, use the main form s navigation buttons. To see different companies, events, or products for a particular contact, use the vertical scroll bar within the subform or the navigation buttons within the subform window. Note that you can also design a subform without its own Record Number box and navigation buttons. You might want to do this if you think the second set of navigation buttons will be confusing to your users. You can also choose the Go To command from the Edit menu to move to the first, last, next, or previous record in the main form or in the subform. You can select any field in the form by clicking anywhere in that field. To use the Go To command you must first move to the form or the subform containing those records you want to view.
Keyboard Shortcuts
If you re typing in new data, you might find it easier to use the keyboard rather than the mouse to move around on a form. Some of the keyboard shortcuts you can use with forms are listed in Table 10-1 (for moving around in fields and records) and in Table 10-2 on page 384 (for actions in a list box or in a combo box). Note that a form that edits data can be in one of two modes: Edit mode or Navigation mode. You re in Edit mode on a form when you can 382
Part 3: Creating Forms and Reports in a Desktop Application
Using Forms see a flashing insertion point in the current field. To enter Navigation mode, tab to the next field or press the F2 key to select the current field. As you can see in the following tables, some keyboard shortcuts work differently depending on the mode. Other keyboard shortcuts work in only one mode or the other.
Table 10-1.
Keyboard Shortcuts for Fields and Records
Movement in Fields and Records
Moves to the next field. In Navigation mode, moves to the first field of the current record. In Edit mode, moves to the beginning of the current field. In Navigation mode, moves to the last field of the current record. In Edit mode, moves to the end of the current field. Moves to the current field of the previous record. Moves to the current field of the next record. In Navigation mode, moves to the current field of the first record. In Edit mode, moves to the beginning of the current field. In Navigation mode, moves to the current field of the last record. In Edit mode, moves to the end of the current field. In Navigation mode, moves to the first field of the first record. In Edit mode, moves to the beginning of the current field.
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