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Figure 13-28.
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Defining conditional formatting for the ProductName field.
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Switch to Form view to see the result as shown in Figure 13-29 on the next page. You can find the sample saved as fsubXmplCompanyContactProducts2. You can make a similar change to frmContacts2 that you saved earlier, or you can use the sample frmXmplContacts2 form. Open that form in Design view, click the WorkAddress text box control to select it, and hold down the Shift key as you click the WorkPostalCode, WorkCity, and WorkStateOrProvince controls to add them to the selection. (Yes, you can set conditional formatting for multiple controls at one time.) Choose Conditional Formatting from the Format menu to see the Conditional Formatting dialog box.
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Set the formatting properties you want the control to have if the test is true by using the buttons to the right. In this case, set the Fill/Back Color to a bright yellow as shown in Figure 13-28, and click OK.
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Part 3: Creating Forms and Reports in a Desktop Application
Microsoft Office Access 2003 Inside Out
Part 1: Part Title
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Figure 13-29.
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Seeing the result of conditional formatting for the ProductName field.
Choose Expression Is in the combo box, and enter [DefaultAddress]=1 in the Condition field to test whether the default is the work address. Underline and highlight the text as shown in Figure 13-30 and click OK to close the dialog box and set the conditional formatting for the controls you selected.
Figure 13-30.
Defining conditional formatting for a group of controls.
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Click the HomeAddress text box and hold down the Shift key as you click the HomePostalCode, HomeCity, and HomeStateOrProvince controls to add them to the selection. Choose Conditional Formatting from the Format menu again, choose Expression Is in the combo 508
Part 3: Creating Forms and Reports in a Desktop Application
Advanced Form Design box, enter [DefaultAddress]=2 in the condition field, and underline and highlight the text. Click OK to save the change, and save your form as frmContacts3. Switch to Form view to see the result as shown in Figure 13-31. You can also find this form saved as frmXmplContacts3 in the sample database.
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Working with the Tab Control
As you have just seen, a subform is an excellent way to create a form that lets you edit information from the one side of a relationship in the main form (contacts) while editing or viewing data from the many side of a relationship (contact events or contact products) in the subform window. Building a subform is very simple for a single one-to-many relationship. But what can you do when you have either multiple relationships or lots of data you need to deal with on a form and including all this information makes your form too large to fit on your screen Access provides a tab control that lets you place multiple controls on individual tabs within a form. The controls on a tab can be as complex as subforms (in the case of the LawTrack Contacts database, to display related companies, events, and products) or as simple as text boxes (which can display the potentially lengthy information in the Notes field). You can see the frmContactsPlain form (the simple copy of the form that doesn t have all the bells and whistles of the production form) with the tab that shows contact events selected in Figure 13-32. You can click on the other available tabs to see the detail information for the contact the companies associated with the contact (in a subform on that tab), and the products the contact has purchased (in another subform).
Part 1: Part Title
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To define additional tests, click the Add button at the bottom of the Conditional Formatting dialog box. Each time you click this button, Access displays an additional Condition definition row. In the second and subsequent rows, you can choose from Field Value Is or Expression Is in the leftmost combo box. (You can check for focus only in the first test.) For example, you might want to set the background of the product name to one color if it s a trial version, and use another color for products priced greater than $200.
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