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Section Properties
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When you click in the blank area of any group section or Detail section of a report and then click the Properties button, Access displays a property sheet, such as the one shown in Figure 16-6.
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Figure 16-6. The property sheet for a report section.
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The available properties and their uses are described in Table 16-2.
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Table 16-2.
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Properties for a Section
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Access automatically generates a unique section name for you. Set this property to Before Section to force the section to print at the top of a new page. Set this property to After Section to force the next section to print at the top of a new page. You can also set this property to Before & After to force the section to print on a page by itself. The default setting is None.
Property
Name Force New Page
Part 3: Creating Forms and Reports in a Desktop Application
Advanced Report Design
Table 16-2.
Properties for a Section
Description
When you use the Page Setup dialog box to format your report with more than one column (vertical) or more than one row (horizontal) of sections, you can set this property to Before Section, After Section, or Before & After to produce the section again at the top, bottom, or both top and bottom of a new column or row. This property is useful for forcing headers to print at the top of each column in a multiplecolumn report. The default setting is None. Set this property to No to allow a section to flow across page boundaries. The default Yes setting tells Access to attempt to keep all lines within a section together on a page. (You can tell Access to attempt to keep detail lines together with group headers and footers by setting the Keep Together property to Whole Group or With First Detail for the grouping specification in the Sorting And Grouping window.) Set this property to Yes to make the section visible or to No to make the section invisible. You can set this property from a macro or from a Visual Basic procedure while Access formats and prints your report. You can make sections disappear depending on data values in the report. Setting this property to Yes allows the section to expand to accommodate controls that might expand because they display memo fields or long text strings. You can design a control to display only one line of text, but you should allow the control to expand to display more lines of text as needed. If you set the Can Grow property for any control in the section to Yes, Access automatically sets the Can Grow property of the section to Yes. This property is similar to Can Grow. You can set it to Yes to allow the section to become smaller if controls in the section become smaller to enclose less text. Unlike Can Grow, setting the Can Shrink property for any control in the section to Yes does not automatically set Can Shrink for the section to Yes. The default setting is No. This property defines the height of the section. You normally change this property by dragging the bottom edge of the section. If you want a specific height, you can enter it here, and Access changes the display to match as long as all controls fit within the defined height. If you attempt to set the height smaller than will accommodate the controls in the section, Access sets the height to the minimum that can contain the controls.
16
Property
New Row Or Col
Keep Together
Can Grow
Can Shrink
Height
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16
16
16
16
Visible
16
Part 3: Creating Forms and Reports in a Desktop Application
Microsoft Office Access 2003 Inside Out
Table 16-2.
16
Part 1: Part Title
Properties for a Section
Description
The default back color of a section is the color value for white (16,777,215). You can choose a custom color value by clicking in the property and then clicking the Build button (...) next to the property box to open the Color dialog box. You can also choose colors from the Fill/Back Color button on the toolbar. The default setting is a flat effect. You can also set a raised or sunken effect for a section on the Formatting toolbar or by choosing this effect from the drop-down list for the property. Use this property to store additional identifying information about the section. You can use this property in macros and in Visual Basic procedures to temporarily store information that you want to pass to another routine. Enter the name of a macro or a Visual Basic procedure that you want Access to execute when it begins formatting this section. See 21, Understanding Event Processing, and 23, Automating Your Application with Visual Basic, for details. Enter the name of a macro or a Visual Basic procedure that you want Access to execute when it begins printing this section or when it displays the section in Print Preview. See 21, Understanding Event Processing, for details. Enter the name of a macro or a Visual Basic procedure that you want Access to execute when it has to back up over a section after it finds that the section won t fit on the current page and you ve set the Keep Together property to Yes. This event happens after On Format but before On Print, so you can use it to undo settings you might have changed in your On Format routine. Access calls On Format again when it formats the section on a new page.
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