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Figure 16-34. A PivotChart form to display facility revenue by month.
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Embedding a PivotChart in a Report
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The rest is easy. Go to the Database window and select the report you created in the previous section to display facilities with revenue by month in a subreport. Open that report in Design view. (You can also open the sample rptXmplFacilityRevenue report.) Select the subreport control and choose Size from the Format menu and To Fit from the submenu to resize the subreport exactly one line high to give yourself some room to work. Don t worry about displaying all the lines in the subreport when you dragged and dropped it onto the report, 593
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Part 3: Creating Forms and Reports in a Desktop Application
Microsoft Office Access 2003 Inside Out Access set its Can Grow property to Yes. When you view the report, Access will expand the subreport control to display all the lines. Expand the Detail section to about 5.5 inches high. Select the Subform/Subreport tool in the toolbox and draw the control in the Detail section under the previous subreport approximately 5.5 inches wide and 4 inches high. The size of the subreport control affects the resolution of the chart you re going to put inside it, so you want it big enough to be easily readable. Delete the label from the control. Move the subreport control up near the previous subreport control. With the new subreport control selected, open the Properties window and set the Source Object property to the PivotChart form you created earlier. (Or, you can use the example chtXmplFacilityRevenue form in the sample database.) Set both the Link Child Fields and Link Master Fields properties to FacilityID. Your report design should now look like Figure 16-35. Notice that the subreport window shows you the Form view design of the form, not the chart.
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Figure 16-35. A report with an embedded PivotChart form as a subreport.
Switch to Print Preview to see the result as shown in Figure 16-36. Now that layout should make the facilities manager happy! You can find the report saved as rptXmplFacilityRevenueChart in the sample database.
Part 3: Creating Forms and Reports in a Desktop Application
Advanced Report Design
F16QQ36
Figure 16-36. The report with an embedded subreport and PivotChart in Print Preview.
At this point, you should thoroughly understand the mechanics of constructing reports and working with complex formulas. The next part of the book explores how to apply all you ve learned to this point to building an Access Project that uses Microsoft SQL Server to store your tables and queries (views, stored procedures, and functions).
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Part 4
Designing an Access Project
17 Building Tables in an Access Project 18 Building Queries in an Access Project 19 Designing Forms in an Access Project 20 Building Reports in an Access Project 599 637 685 701
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Building Tables in an Access Project
Creating a New Project File . . . . . . . . . Creating a Table in Design View . . . . . . Defining Columns . . . . . . . . . . . . . . . . . Defining a Primary Key . . . . . . . . . . . . . Adding Indexes . . . . . . . . . . . . . . . . . . . 600 607 608 618 619 Creating Additional Tables in Contact Tracking . . . . . . . . . . . . . . . . 623 Defining Check Constraints . . . . . . . . . . 625 Defining Relationships . . . . . . . . . . . . . . 629 Setting Table Design Options . . . . . . . . . 635
If you worked through the previous chapters in this book, you created all the components and have all the knowledge necessary to produce a fully functioning desktop application in Microsoft Office Access 2003. If you built an application only for your personal use, you might never need to learn more about advanced Access features. But if you plan to share your application with multiple users and/or work with large amounts of data, it might be time to consider building an Access project. Unlike an Access desktop database (.mdb), an Access project does not contain any tables or queries. When you define a project, you must specify a connection to a Microsoft SQL Server database. The database server provides the tables and queries views, functions, and stored procedures that your application will use. As with any database design, the first step in creating an Access project is building the tables. In this chapter, you will learn how to
Create a new project file by building a new database on the server. Create a new project file by connecting to an existing database on the server. Create a new table in Design view. Select the best data type for each column. Create check constraints to validate the data in your tables. Define a primary key for your tables. Add indexes to your tables. Learn how to create relationships for your tables. Learn how to manage your relationships and tables using database diagrams. Set options that affect how you work in table design.
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