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Part 4: Designing an Access Project
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Figure 17-3. Choosing the server connection and database name.
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In most cases, you want to place a check mark in the Use Trusted Connection check box. This tells Access that you want to connect to the server using the established Windows security protocols (the default for MSDE). If you or an administrator has decided to enforce SQL Server security using a database server login, you need to complete the Login ID and Password fields using an account with valid Create Database permissions on the server. You must clear the Used Trusted Connection check box to enable the Login ID and Password boxes. Access automatically generates a database name by appending SQL to the end of the project file name you entered in the File New Database dialog box. If you want to use a different name, you can type it in. For this exercise, we will use the provided ContactTrackingSQL name. Click Next to proceed. If Access discovers that the name you chose conflicts with an existing database on the server, it suggests a new one (the same name with a number appended to the end such as ContactTrackingSQL2). If the wizard can establish a connection to your server, you will see the screen displayed in Figure 17-4. Click Finish to close the wizard, and you are now ready to begin building your new Access project.
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Figure 17-4. The Wizard is ready to create the new database on the server.
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Troubleshooting
I keep getting errors when I try to create a new database. What am I doing wrong In order for Access to be able to create a new database, the following must be true: Access must detect a valid server on the local desktop computer or on the network. If you are attempting to connect to SQL Server, check with your administrator and make sure that the server is properly registered and that your computer can link over your network to the computer on which the server resides. If you are using MSDE, make sure it is fully installed and configured and that you have started it. (See the Appendix for more information.) You must have Create Database permissions that can be verified through a trusted connection or by using SQL Server security. If you are connecting to SQL Server, check with the administrator to make sure these permissions have been created for you. On MSDE, these permissions should exist by default. If you are still having trouble, try using sa as the login ID with no password (the default System Administrator login).
Connecting to an Existing SQL Server Database
If the database has already been created for you, or if you want to build a project that connects to an existing database, choose Project using existing data from the New File task pane, as shown in Figure 17-5 on the next page. Tip If the New File task pane isn t visible, you can choose New from the File menu to display the New File task pane.
Part 4: Designing an Access Project
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Part 00: Part Title
Microsoft Office Access 2003 Inside Out
Part 4: Designing an Access Project
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Figure 17-5. Choosing the option to create a new Access project using existing data.
In the dialog box that appears, as shown in Figure 17-6, select the drive and folder you want from the Save in drop-down list. Then go to the File name text box and type the name of your new Access project. Access appends an .adp extension to the file name for you. For this example, name the new project file ContactTracking2. Click the Create button to create your project file.
Figure 17-6. Naming the new project file in the File New Database dialog box.
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Next, Access displays the Data Link Properties dialog box, as shown in Figure 17-7. If you are connected to a large network, it might take a while for the screen to appear because the wizard has to search the entire network for all valid servers. After the screen appears, select the server to which you want to connect from the drop-down list in the first box. If the name of the server you want to connect to is not listed, you can type the full name in the box instead. If 604
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