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Figure 4-18. The final window in the Table Wizard offers you three options.
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Select the Modify the table design option and click Finish to let the wizard build your table. The table will open in Design view, as shown in Figure 4-19. In the next chapter, you ll learn how to modify this table in Design view to exactly match the tblContacts table in the LawTrack Contacts database. For now, close the Table window so that you can continue building other tables that you need.
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Figure 4-19. The Contacts table built using the Table Wizard.
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Part 2: Building a Microsoft Access Desktop Application
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Part 2: Building a Microsoft Access Desktop Application
Microsoft Office Access 2003 Inside Out
Creating a Table in Design View
4 4 4 4 4 4
You could continue to use the Table Wizard to build some of the other tables in the Contact Tracking database to mimic those in LawTrack Contacts. For example, you could use the Customers sample table from the Business samples to build the Companies table or the Products sample table to get a jump-start on the Products table you need. However, you ll find it very useful to learn the mechanics of building a table from scratch, so now is a good time to explore Design view and learn how to build tables without using the Table Wizard. You ll also see many additional features that you can use to customize the way your tables (and any queries, forms, or reports built on these tables) work. To design a new table in a database, go to the Database window (shown in Figure 4-8). Click the Tables button under Objects, and then click the New button. Access shows you the New Table dialog box you saw in Figure 4-9. Select Design View and click OK. You can also double-click the Create table in Design view shortcut in the Database window. Access displays a blank Table window in Design view. In Design view, the upper part of the Table window displays columns in which you can enter the field names, the data type for each field, and a description of each field. After you select a data type for a field, Access allows you to set field properties in the lower left area of the Table window. In the lower right area of the Table window is a box in which Access displays information about fields or properties. The contents of this box change as you move from one location to another within the Table window.
For details about data type values, see Understanding Field Data Types on page 102.
Defining Fields
Now you re ready to begin defining the fields for the Companies table as we designed it in 3. Be sure the insertion point is in the first row of the Field Name column, and then type the name of the first field, CompanyID. Press the Tab key once to move to the Data Type column. A button with a down arrow appears on the right side of the Data Type column. Here and elsewhere in Microsoft Access, this type of button signifies the presence of a drop-down list. Click the down arrow or press Alt+Down arrow to open the list of data types, shown in Figure 4-20. In the Data Type column, you can either type a valid value or select from the list of values in the drop-down list. Select AutoNumber as the data type for CompanyID. In the Description column for each field, you can enter a descriptive phrase. Access displays this description on the status bar (at the bottom of the Access window) whenever you select this field in a query in Datasheet view or in a form in Form view or Datasheet view.
Part 2: Building a Microsoft Access Desktop Application
Part 2: Building a Microsoft Access Desktop Application
Creating Your Database and Tables
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Figure 4-20. The drop-down list of data types.
Inside Out
Why setting the Description property is important Entering a Description property for every field in your table helps document your application. Because Access also displays the description on the status bar, paying careful attention to what you type in the Description field can later pay big dividends as a kind of minihelp for the users of your database. Also, since this data propagates automatically, you probably don t want to type something nonsensical or silly. Typing I don t have a clue what this field does is probably not a good idea it will show up later on the status bar!
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