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Managing Special Folders with Group Policy
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11-29
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The Folder Redirection node is located under User Configuration\Windows Settings in the Group Policy Object Editor console.
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Advantages of Redirecting Folders
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The following benefits pertain to redirecting any folder, but redirecting My Documents can be particularly advantageous because this folder tends to become large over time.
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Even if a user logs on to various computers on the network, his or her documents are always available. When roaming user profiles are used, only the network path to the My Documents folder is part of the roaming user profile, not the My Documents folder itself. Therefore, its contents do not have to be copied back and forth between the client computer and the server each time the user logs on or off, and the process of log ging on or off can be much faster than it was in Microsoft Windows NT 4. Offline File technology provides users with access to My Documents even when they are not connected to the network, and is particularly useful for people who use portable computers. Data stored on a shared network server can be backed up as part of routine system administration. This is safer because it requires no action on the part of the user. The system administrator can use Group Policy to set disk quotas, limiting the amount of space taken up by users special folders. Data specific to a user can be redirected to a different hard disk on the user s local computer from the hard disk holding the operating system files. This makes the user s data safer if the operating system needs to be reinstalled.
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Redirecting My Documents to Home Folders
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In Windows Server 2003, a new feature enables you to redirect My Documents to a user s home folder. This option is intended only for organizations that have already deployed home folders and that want to maintain compatibility with their existing home folder environment. The ability to redirect My Documents to a user s home folder requires a Windows XP Professional client and does not function for Microsoft Windows XP Home Edition, Microsoft Windows 2000, or Windows NT clients. When you redirect My Documents to a user s home folder, the system assumes that the administrator has set the following items correctly:
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Security Security is not checked and permissions are not changed when you redirect My Documents to a user s home folder.
11-30
11
Administering Group Policy
Ownership No ownership checks are made when you redirect My Documents to a user s home folder. Normally, folder redirection fails if a user is not the owner of the folder to which he or she is being redirected. Home directory property on the user object When you redirect My Docu ments to a user s home folder, the client computer finds the path for the user s home directory from the user object in Active Directory at logon time. If this path is not set correctly for the affected users, folder redirection fails.
This relaxed security environment is why redirecting My Documents to a user s home folder is recommended only for organizations that have already deployed home folders and want to provide backward compatibility.
Do not redirect My Documents to a home directory location that is subject to encryp tion by the Encrypting File System (EFS), because only you or a domain administrator will be able to decrypt it. The user whose My Documents folder is redirected there will not be able to decrypt it.
Note
Default Special Folder Locations
The default locations for special folders that have not been redirected depend on the operating system that was in place previously (see Table 11-5).
Table 11-5
Default Locations for Special Folders
Location of Special Folders
Operating System
Windows Server 2003 or Windows 2000 new installa
C:\Documents and Settings (where C is
the name of your system drive)
tion (no previous operating system)
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