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Because a mapped folder becomes a virtual drive on your local computer, an icon for the folder appears in the My Computer folder, right alongside your local drives. If you do most of your work with files stored locally but need access to particular network folders, you might find it convenient to map them. That way, you won t have to bother opening My Network Places to find the network folders you need.
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Part 6: Networking
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Managing Shared Folders and Printers
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Mapping a Network Folder to a Drive Letter
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To map a network folder to a drive letter, follow these steps:
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1 In Windows Explorer, open the Tools menu and choose Map Network Drive.
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2 Select a drive letter in the Drive box. You can choose any letter that s not already in use. 3 In the Folder box, type the path to the folder you want or, more easily, click Browse and navigate to the folder. 4 Select Reconnect At Logon if you want Windows to connect to this shared folder automatically at the start of each session. 5 If your regular logon account doesn t have permission to connect to the resource, click the Different User Name link, enter a user name and password, and click OK. (This capability is useful if you personally have multiple user accounts. For example, you might have an administrator account that has access to some folders that are not available to your regular logon account.) 6 Click Finish.
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If you change your mind about mapping a network folder, simply right-click the folder s icon in your My Computer folder. Choose Disconnect in the resulting shortcut menu, and the connection will be severed.
Part 6: Networking
25
Microsoft Windows XP Inside Out, Second Edition
Sharing a Printer
If you ve figured out how to share a folder over the network, sharing a printer will be easy. You configure all options for a printer whether you plan to share it or not using the printer s properties dialog box. To display it, open the Printers And Faxes folder (choose Printers And Faxes in Control Panel or on the Start menu), right-click the printer you re interested in, and choose Properties. To make a printer available to other network users, simply click the Sharing tab, select Share This Printer, and provide a share name, as shown in Figure 25-12. Windows XP permits spaces and other characters in printer names, but if you re going to share with users of other operating systems, you should observe the following restrictions:
Use only letters and numbers; don t use spaces, punctuation, or special characters. The entire Universal Naming Convention (UNC) name, including the requisite
Part 6: Networking
25
backslashes and your computer name, should be 31 or fewer characters. For example, assume that your computer name is YELLOWSTONE (11 characters). When you add slashes, the length becomes 14 characters, meaning that the share name should be 17 characters or less. This results in a UNC name along the lines of \\YELLOWSTONE\HPLASERJET4000.
If any MS-DOS users will connect to the printer, the share name must be no longer
than eight characters.
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Figure 25-12.
On the Sharing tab, specify a share name.
Using a Network-Interface Printer
Your print device doesn t necessarily have to be connected directly to the computer that s acting as the print server. That is, it needn t be connected to one of the computer s local ports, such as a parallel port (LPTx), a serial port (COMx), an infrared (IrDA) port, a universal
Managing Shared Folders and Printers serial bus (USB) port, or a 1394 port. If your print device has a built-in Ethernet adapter (or if it s connected to a network-interface device such as a Hewlett-Packard JetDirect), all you need to do is set up a standard TCP/IP port a simple procedure in Windows XP:
1 Be sure that the print device is connected to the network and powered on. 2 Open Printers And Faxes in Control Panel. Under Printer Tasks, click Add A Printer. 3 On the Local Or Network Printer page of the Add Printer Wizard, select the local printer option and clear the automatic detection option. 4 On the Select A Printer Port page, select Create A New Port and then select Standard TCP/IP Port. Click Next to open the Add Standard TCP/IP Printer Port Wizard. 5 On the first page of the Add Standard TCP/IP Printer Port Wizard, click Next. 6 On the Add Port page, type the IP address of the printer. (You can get that by printing a configuration report from the print device or network-interface device. See the device s manual for instructions.) You can accept the Port Name that the wizard proposes or create your own. Click Next.
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