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For general guidance on how to troubleshoot hardware issues, see 30,
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Troubleshooting Hardware, Driver, and Disk Issues. For additional information about how device drivers are implemented and managed on Windows 7, see 16, Managing Disks and File Systems.
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Configuring E-Mail Notifications
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When you create a custom printer filter, you have the option of sending an automatic e-mail notification to someone when the conditions of the filter are met . This can be useful for resolving printer problems, particularly in an organization with multiple buildings and
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CHapTER 18 Managing Printing
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administrators . For example, you can set up a view of all printers managed by a particular print server where the status does not equal Ready . Then, if a printer changes from the Ready status to another status, the administrator can receive a notification e-mail from Print Management . (You can also configure e-mail notifications for existing printer filters, including the Printers Not Ready and Printers With Jobs default filters .) To send e-mail notifications, you must specify a Simple Mail Transfer Protocol (SMTP) server that can forward these e-mail messages . To configure e-mail notifications, follow these steps:
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To set a notification on an existing printer filter, open Print Management, right-click a printer filter, click Properties, and then click the Notification tab . Select the Send E-mail Notification check box . Specify the following information:
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In the Recipient E-mail Address(es) text box, type the e-mail address(es) of the recipient(s) using the format account@domain. (Use semicolons to separate multiple accounts .) In the Sender E-mail Address text box, type the e-mail address of the sender using the format account@domain . In the SMTP Server text box, type the fully qualified host name or IP address of the SMTP server that will forward the e-mail notifications . In the Message text box, type a text message describing the conditions of the printer problem .
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Click Test to verify your SMTP configuration for sending e-mail notifications and then click OK if the test is successful .
Configuring print Server Notifications
In addition to setting notifications on a custom set of printers by using a printer filter, you can also set notifications for print servers . For example, if the print server is offline or the spooler goes down, an e-mail notification can be sent . To configure print server notifications, right-click a print server in Print Management, select Set Notifications, and then follow the steps described previously to configure e-mail message parameters .
Configuring Script actions
When you create a custom printer filter for specific printer criteria, you have the option of running a script when the conditions of the filter are met . Script notifications are also defined in the previously described Notifications tab of the printer filter s Properties dialog box . Setting script notifications can be useful for resolving printer problems and troubleshooting . For example, you can automatically run a script to restart the Print Spooler service on a
Monitoring and Troubleshooting Printers
CHapTER 18
print server when its printers go offline . You can also automatically run a script that prints a test page or that notifies your internal monitoring system of a potential problem . Scripts can be written in VBScript or any scripting language available on the computer . The script must be on the computer that is running Print Management, and the script should be running with suitable credentials and have the permissions needed to accomplish what you want the script to do . An example of a command that you might use in a script to start the Print Spooler service is the net start spooler command . For sample scripts that you can use and customize to manage print queues, see the list in the section titled On the Companion Media at the end of this chapter . You can also find additional scripts on Microsoft TechNet at http://www.microsoft.com/technet/scriptcenter/scripts/printing/default.mspx .
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