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Managing Client-Side Printer Experience Using group Policy
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In managed environments where AD DS is deployed, administrators can use Group Policy to manage different aspects of the end user s experience of installing, configuring, and using printer connections . You can find Group Policy settings for managing the client-side printer experience in the following two locations in Group Policy Object Editor:
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Computer Configuration\Policies\Administrative Templates\Printers User Configuration\Policies\Administrative Templates\Control Panel\Printers
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The following sections describe printer policy settings that are new to Windows 7 and Windows Vista . For general information concerning printer policy settings introduced in earlier versions of Windows that still apply to Windows 7, see the Group Policy Settings Reference for Windows Server 2008 R2 and Windows 7, which can be obtained from the Microsoft Download Center (http://www.microsoft.com/downloads/ ) . You can also use Group Policy Preferences in Windows 7 and Windows Server 2008 R2 to configure local printers and to map network and TCP/IP printers . Group Policy Preferences provide an alternative to Group Policy Policies . The main difference between them is enforcement: policy settings are always enforced, whereas preferences can be overridden by end users . For more information about Group Policy Preferences, see 14, Managing the Desktop Environment .
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CHapTER 18 Managing Printing
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Configuring the add printer Wizard
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You can find the following two policies that control how the Add Printer Wizard works on client computers under Computer Configuration\Policies\Administrative Templates\Printers:
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Add Printer Wizard Network Scan Page (Managed Network) This policy sets the maximum number of printers (of each type) that the Add Printer Wizard will display on a computer on a managed network (when the computer is able to reach a domain controller, such as a domain-joined laptop on a corporate network) . If this setting is disabled, the network scan page is not displayed . If this setting is not configured, the Add Printer Wizard displays the default number of printers of each type:
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Directory printers: 20 TCP/IP printers: 0 Web Services printers: 0 Bluetooth printers: 10 Shared printers: 0
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If you don t want to display printers of a certain type, enable this policy and set the number of printers to display to 0 . You can control the number of printers of each type that are displayed by configuring the settings contained in this policy, as shown in Figure 18-7 .
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FIgURE 18-7 Configuring the Add Printer Wizard Network Scan Page (Managed Network)
policy setting
Managing Client-Side Printer Experience Using Group Policy
CHapTER 18
Add Printer Wizard Network Scan Page (Unmanaged Network) This policy sets the maximum number of printers (of each type) that the Add Printer Wizard will display on a computer on an unmanaged network (when the computer is not able to reach a domain controller, such as a domain-joined laptop on a home network) . If this setting is disabled, the network scan page is not displayed . If this setting is not configured, the Add Printer Wizard displays the default number of printers of each type:
TCP/IP printers: 50 Web Services printers: 50 Bluetooth printers: 10
Again, if you don t want to display printers of a certain type, enable this policy and set the number of printers to display to 0 .
Disable Client-Side printer Rendering
Administrators can also use Group Policy to prevent printer rendering from occurring on client computers . By default, when an application running on a Windows 7 or Windows Vista computer sends a job to a printer hosted on a print server, the job is rendered on the client computer before it is sent to the print server . The following policy setting controls print job rendering behavior on Windows 7 and Windows Vista computers: Computer Configuration\Policies\Administrative Templates\Printers\Always Render Print Jobs On The Server When printing through to printers hosted on a print server, this policy determines whether the print spooler on the client will process print jobs itself or will pass them on to the server to do the work . This policy setting only affects printing to a Windows print server . If you enable this policy setting on a client computer, the client spooler will not process print jobs before sending them to the print server . This decreases the workload on the client at the expense of increasing the load on the server . If you disable this policy setting on a client computer, the client itself will process print jobs into printer device commands . These commands will then be sent to the print server, and the server will simply pass the commands to the printer . This increases the workload of the client while decreasing the load on the server . If you do not enable this policy setting, the behavior is the same as disabling it . Keep the following considerations in mind when using this policy:
This policy does not determine whether offline printing will be available to the client . The client print spooler can always queue print jobs when not connected to the print server . On reconnecting to the server, the client will submit any pending print jobs . Some printer drivers require a custom print processor . In some cases, the custom print processor might not be installed on the client computer, such as when the print server does not support transferring print processors during Point and Print . In the case of a
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