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Deploying Printers Using group Policy
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The ability to deploy printer connections to Windows-based client computers using Group Policy was first introduced in Windows Server 2003 R2 . You can use Group Policy to deploy printer connections in two ways:
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As per-computer printer connections available for all users who log on to the client computer . You can deploy per-computer printer connections to computers running Windows XP or later versions . As per-user printer connections available to the user on any client computer to which the user logs on . You can deploy per-user printer connections to users of computers running Windows 2000 or later versions .
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Deploying printers using Group Policy is useful in scenarios in which every user or computer in a room or office needs access to the same printer . Deploying printers using Group Policy can also be useful in large enterprises where users and computers are differentiated by function, workgroup, or department . diReCt FRoM tHe Field
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Configuring Printer Connections Using group Policy Preferences
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roup policy preferences, a new feature of Windows Server 2008, provides administrators with another means of deploying, configuring, and managing
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printer connections on Windows 7 computers. Configuring printer connections is a common task that administrators typically perform by writing logon scripts. The printers preference extension, however, enables you to easily create, update, replace, or delete shared printers, TCp/Ip printers, and local printers to multiple, targeted users or computers. Using preference targeting, you can deploy printer connections based on location, department, computer type, and so on. Windows 7 Group policy provides native support for deploying printers. However, it supports only shared printers and requires aD DS schema extensions. In contrast, the printers extension supports shared, local, and TCp/Ip printers on Windows Xp Sp2, Windows Vista, and Windows 7. It also allows you to set the default printer and map shared printers to local ports.
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For more information about Group policy preferences, see 14.
preparing to Deploy printers
Deploying printers using Group Policy requires you to perform the following preparatory steps:
If you are not using Windows Server 2008 domain controllers, your AD DS schema must first be upgraded to Windows Server 2003 R2 or later . This means the schema revision number must be 9 (for Windows Server 2003) and the schema version number must be 31 (for the R2 schema update) . You can use ADSI Edit to determine your current schema version number by looking under the Schema node, right-clicking the object named CN=Schema,CN=Configuration,DC=forest_root_domain, selecting Properties, and then examining the value of the objectVersion attribute . The R2 schema update is required so that Print Management can create the following two objects in AD DS:
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CN=Schema,CN=Policies,CN=GPO_GUID,CN=Machine,CN=PushPrinterConnections CN=Schema,CN=Policies,CN=GPO_GUID,CN=User,CN=PushPrinterConnections
If your client computers are running an earlier version of Windows, you must deploy the PushPrinterConnections .exe utility to these clients prior to using Group Policy to deploy printer connections to these computers . The PushPrinterConnections .exe utility reads the GPOs that are used to deploy printer connections and adds or removes these connections on the client as needed . The easiest way to deploy PushPrinterConnections .exe is to use a GPO as follows:
As a user logon script for deploying per-user printer connections As a computer startup script for deploying per-computer printer connections
The simplest approach is to use the same GPO to deploy both PushPrinterConnections .exe to targeted users and/or computers using startup/logon scripts and the actual printer connections themselves to those users and/or computers . Beginning with Windows Vista, however, you do not need to first deploy PushPrinterConnections .exe to client computers because Windows Vista and later versions include this capability in the operating system .
Deploying a printer Connection
After you complete the preceding preparatory steps, you can deploy a printer connection by following these steps:
1. 2. 3. 4.
Create a new GPO for deploying the connections, or use an existing GPO linked to the OU, domain, or site where the users or computers being targeted reside . Open Print Management, right-click the printer you want to deploy, and select Deploy With Group Policy . In the Deploy With Group Policy dialog box, click Browse, find and select the GPO you will use to deploy the printer, and then click OK . Choose whether to deploy the printer as a per-computer connection, a per-user connection, or both .
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