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required by a compliance solution is the ability to protect privacy information and prevent unauthorized access to data, both in transit and at rest. Exchange Server 2010 provides this capability through integration with Active Directory Rights Management Services (AD RMS), transport rules, and Transport Layer Security (TLS) for SMTP.
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Information and Process Integrity This capability encompasses message
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classification and processing messages based on their classification. It may also include ethical walls to block communication between specified departments or individuals of the organization to help preclude conflicts of interest. An example of an ethical wall is a financial institution that provides both brokerage and market research services; these groups are typically mandated by regulations to not communicate with each other in any way. Message classifications are an integrated component in Exchange Server 2010, whereas ethical walls can be implemented using transport rules in Exchange Server 2010. Both message classifications and transport rules were introduced in Exchange Server 2007. iNside track
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Successfully Implementing Messaging Compliance Technologies
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ny technology implementation intended to impose certain behavior on end users or for policy enforcement (and the technologies discussed in this chapter
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certainly fall into these categories) can encounter challenges along the way that prevent the implementation from being a success. primary among these challenges is the lack of a clearly defined and enforced corporate e-mail policy; this policy is the cornerstone of a successful compliance implementation. a large portion of messaging compliance is fundamentally policy enforcement, so without a defined policy in place you re like a dog chasing its tail; you may be getting good exercise, but you re not accomplishing anything. a corporate e-mail policy is not a technical document it s a business policy created by your compliance or risk officers that includes compliance measures based on the relevant regulations and/or laws for your industry. areas of risk and potential liability should also be defined in the policy.
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Messaging Compliance Overview
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ChapTEr 8
Exchange Server 2010 messaging compliance-related technologies such as retention policies, Information rights Management (IrM) integration, and to a lesser extent message classification may be seen by end users as intrusions or obstacles to doing their job, and these perceptions can result in the project failing through no fault of the technology. resistance such as this is the result of several
factors in the majority of cases:
an unclear or non-existent e-mail policy Insufficient (or non-existent) communication to end users regarding the purpose of the new features Lack of upper management sponsorship for the compliance initiative Forcing a taxonomy or classification system on your end users that is so rigid that it impedes their daily work policies that are so disruptive to daily work that users find ways to get around them all of the above
as with any technology implementation, if you design and present your messaging compliance deployment as something that meets the needs of the organization, rather than an obstacle to be overcome, the project is much more likely to be a success.
Designing and Implementing Messaging Records Management
The messaging records management (MRM) technology in Exchange Server 2010 provides the message retention capability discussed in the Messaging Compliance Overview section of this chapter. This allows your organization as well as your individual users to retain or remove messages as required for company policy compliance, government regulations, or legal needs, as well to remove e-mail that doesn t need to be retained, such as personal e-mail or newsletter subscriptions. Removing messages that don t need to be retained can assist in controlling mailbox growth and the resources required to support that growth. When the age limit for retention is reached, an e-mail can be deleted or archived, an event can be logged, or the message can be flagged for user attention. When combined with message classification, AD RMS integration, and transport rules, MRM can provide a comprehensive e-mail compliance solution. The MRM implementation in Exchange Server 2010 is composed of retention tags and retention policies; retention policies are collections of retention tags, which are then applied to mailboxes. We will cover retention policies in more detail in the Retention Policies section of this chapter.
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