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Configuring Message Classifications for Outlook 2007 and Outlook 2010
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After your message classifications have been created and configured, a few more steps are required to allow Outlook 2007 and Outlook 2010 users to be able to set message classifications. You must export the classifications from Active Directory to an XML file, and make this file accessible to the Outlook 2007 and Outlook 2010 clients. This is accomplished with the Exchange Server 2010 EMS script named Export-OutlookClassification.ps1; this script is located in the <install_drive>:\Program Files\Microsoft\Exchange Server\Scripts directory on the server running Exchange Server 2010. After the classification XML file is exported, Outlook 2007 and 2010 clients not only require access to the file, but also require message classification to be enabled. This is done through the registry by creating the three values shown in the following example:
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[HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Common\Policy] "AdminClassificationPath"="c:\\Classifications.xml" "EnableClassifications"=dword:00000001 "TrustClassifications"=dword:00000001
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You must change the above registry key to [HKEY_CURRENT_USER\Software\Microsoft\ Office\14.0\Common\Policy] for Outlook 2010 clients. This Policy key is not present by default in Outlook 2007 or Outlook 2010, so it must be created. Table 8-7 outlines the registry values configured as well as the purpose of each.
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TABLE 8-7 Registry Values for Outlook 2007 and Outlook 2010 Message Classifications
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REGISTRY VALUE
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DESCRIPTION
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AdminClassificationPath
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This string value defines the location where the classification XML file is stored. This can be any location accessible to the Outlook 2007 client, including a network share.
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ChapTEr 8
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Automated Message Processing, Compliance, and Archiving
REGISTRY VALUE
DESCRIPTION
EnableClassifications
To enable message classification functionality for the specified user, set this DWORD value to 00000001. Message classification functionality is disabled by setting this value to 00000000. TrustClassifications should only be enabled for Exchange Server 2010 users, and is enabled by setting this DWORD value to 00000001. Message classifications between users on Exchange Server 2003 are also supported by Outlook; because Exchange Server 2003 doesn t support or recognize message classifications, the content and validity of the message classifications is not guaranteed. In this case, disabling TrustClassifications prepends the text The sender claims: to the message classification. This prevents the recipients from assuming incorrectly that their organization has processed the classification. Disable TrustClassifications by setting this DWORD value to 00000000.
TrustClassifications
Note
The message classification XML file exported from active Directory must be
distributed to Outlook 2007 and 2010 clients, and this presents some challenges about where to store the XML file so that it is accessible to these clients. Storing the XML file in a local path on the client computer ensures that message classifications are available to the user when they are offline in cached mode; however, this means that the file needs to be distributed to and updated on all of the client computers especially if classifications are modified or added/removed. You can store the XML file on a network share so that it is maintained in only one location, but this presents challenges for those users working offline in cached mode they will be unable to use the message classifications while working offline. One solution to this challenge is to store the file on a network share and force that network share to be available offline for all connected users (using Windows offline files). This ensures that message classifications are available to end users at all times, while leaving only one file location to maintain. When offline users connect to the corporate network again, any changes made to the XML file will be updated in their offline files cache.
assigning Message Classifications with Transport rules
As we ve seen, with Exchange Server 2010 and supported messaging clients you can provide end users with the ability to assign message classifications to messages before they are sent. In addition to this, you can automatically assign classifications to messages using transport rules run by the Hub Transport role based on criteria you specify. As with any transport rules, conditions are defined for the rule and then an action is set for the rule to take when the
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