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Sharing policies
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Organization relationships allow for sharing of availability information between organizations. Sharing polices enable your users to share calendar and/or contact information on a person-to-person basis with external users in other federated Exchange Server 2010 organizations. This is independent of organization relationships, and requires the participation and consent of both users (the user in your organization and the external user the information is being shared with). Having a federation trust in place is a prerequisite to using sharing policies; although sharing policies can be defined without a federation trust, they have no effect without the trust. A sharing policy is comprised of the external domains to share information with, the level of detail allowed to be shared, and the mailboxes the policy is applied to. You can identify various levels of detail to share with the specified domains:
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Calendar sharing with free/busy information only Calendar sharing with free/busy information, plus subject and location Calendar sharing with free/busy information plus subject, location, and body Contacts sharing Calendar sharing with free/busy information only, Contacts sharing Calendar sharing with free/busy information, plus subject and location; Contacts sharing Calendar sharing with free/busy information plus subject, location, and body; Contacts sharing
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Figure 10-10 shows a policy being created for Contoso users to share complete Calendar information as well as Contacts with fabrikam.com users. After you define the sharing policy, you assign it to the appropriate users. If a user is not assigned a specific sharing policy, the default sharing policy applies to that user. One sharing policy must always be designated as the default policy. Users can create a sharing invitation in Outlook 2010 or OWA and define the level of detail to share with the external user up to the level allowed by the sharing policy assigned to them. For example, if the sharing policy assigned allows Calendar sharing with free/busy information, plus subject and location with fabrikam.com, the user can either share only her availability, or share limited details with users from fabrikam.com; she will not be able to share the body of calendar entries or Contacts with fabrikam.com users.
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Federated Delegation
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FIGURE 10-10 The New Sharing Policy Wizard
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Only one sharing policy can be assigned to any one user, although a sharing policy can include numerous domain and action pairings. In addition, a sharing policy can include the * domain definition, which means that the action defined applies to all domains, unless a more specific domain and action pairing is defined in the same policy.
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To disallow any person-to-person sharing for particular users, simply disable
the sharing policy assigned to those users. Disabling the default sharing policy disallows person-to-person for all users except those assigned other policies that are still enabled.
Interaction of permissions, Organization relationships, and Sharing policies
Because federated delegation is a new topic for most Exchange Server 2010 administrators, let s examine the relationship between Calendar permissions (the Access Control List, or ACL, on the user s default Calendar), sharing policies, and organization relationships. An important point to keep in mind is that any organization relationships in place honor the permissions defined for the default entry in your calendar s permissions dialog. That is, if the default entry is changed from the standard Free/Busy time setting to None, neither external nor internal users will see your free/busy information.
Fundamentals and Components of Federated Delegation
ChapTEr 10
To enable free/busy information sharing with another organization at the organization level, both organizations must have a valid federation trust in place. In addition, the organization that is sharing free/busy information must have an organization relationship configured for the SMTP domain of the organization free/busy information is to be shared with. In a case where recipients for your organization are defined in the GAL of the external organization, you need to work with the administrators of that organization to make sure that those recipients have the correct target address set because Exchange uses the target address of an external recipient to find the organizational relationship. To provide for two-way sharing, both organizations must have applicable organization relationships in place. This offers sharing of free/busy information only, providing that information which is available via the availability service. In contrast to an organization relationship, where access is determined by the permissions defined for the default entry in your calendar s permissions dialog, when you share your calendar with an external user via a sharing invitation, a unique entry for that user is added to the ACL for your Calendar, as shown in Figure 10-11. As this behavior implies, access is still ultimately controlled by the permissions set on the calendar.
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