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Managing Other Exchange Objects
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ChapTEr 16
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organization that have Exchange Server 2010, Exchange Server 2007, and Exchange Server 2003 mailboxes.
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e-mail addresses. Users with external e-mail accounts have user domain accounts in Active Directory, but use e-mail accounts that are external to the organization.
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Resource Mailboxes This applies to Exchange resource mailboxes. Contacts With External E-Mail Addresses This applies to contacts with external
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Mail-Enabled Groups This applies to security groups or distribution groups that
have been mail-enabled.
The second part of the E-mail Address Policy filter allows you to specify conditions for the filter in one of the following categories:
Recipient Is In A State Or Province This will set the policy to include only
recipients from specific states or provinces. The Address and Phone tabs in the recipient s properties contain this information.
Recipient Is In A Department This will set the policy to include only recipients in
specific departments. The Organization tab in the recipient s properties contains this information.
Recipient Is In A Company This will set the policy to include only recipients in
specific companies. The Organization tab in the recipient s properties contains this information.
Custom Attribute Equals Value This will set the policy to include only recipients
that have a specific value set for one of the 15 custom attributes. Select the check box that corresponds to that custom attribute.
After defining the filter criteria for the address policy, you must also define the e-mail address policy. The three e-mail address types are:
Precanned SMTP e-mail address Precanned SMTP e-mail addresses are
commonly used e-mail addresses. These include first initial and last name and first name and last name separated by a period.
Custom SMTP e-mail address If you do not want to use one of the precanned
SMTP e-mail addresses, you can specify a custom SMTP e-mail address. When creating a custom SMTP e-mail address, you can use the variables listed in Table 16-4 to specify alternate values for the local part of the e-mail address.
Non-SMTP e-mail address Exchange Server 2010 supports a number of
non-SMTP address types. These addresses could be for third-party applications such as Exchange-integrated faxing software.
ChapTEr 16
Managing Exchange
TABLE 16-4 Custom SMTP E-mail Address Variables
VARIABLE
VALUE
%d %g %i %m %s %xg %xs
Display name. Given name (first name). Middle initial. Exchange alias. Surname (last name). Uses the x number of letters of the given name. For example, if x = 2, the first two letters of the given name are used. Uses the x number of letters of the surname. For example if x = 2, the first two letters of the surname are used.
Managing address Lists
Address lists show recipient objects grouped together based on a query. Address lists are a compilation of Active Directory objects and recipients. An address list might contain many different types of objects, such as Public Folders, contacts, users, and other resources. You can use address lists to sort the GAL into multiple views, which can make it easier to locate recipients in large or highly segmented organizations. The process for creating an address list is similar to configuring e-mail address policies: you configure address lists with recipient filters that determine which objects will be included. Address lists are evaluated every time a mail-enabled account is modified to determine in which address lists it will appear. Several lists are created by default when you install Exchange and will satisfy the needs of many organizations without making any custom changes. Note the default address in Figure 16-10.
FIGURE 16-10 Default address lists
Managing Other Exchange Objects
ChapTEr 16
n n n n n n
All Rooms This list contains all resources that are designated as rooms. All Contacts If a contact is mail-enabled, it appears in the All Contacts list. All Groups Any mail-enabled group in your organization is shown in this list. All Users If a user account is mail-enabled it appears in the All Users list. Public Folders This list contains any Public Folders in your organization. Default Global Address List This list contains all mail-enabled users, contacts,
rooms, or groups. All recipients in the Exchange organization appear here.
Organizations with thousands of objects can result in large and unmanageable default address lists. Take care when modifying address lists. Often an organization might create more lists than are necessary and thus make it difficult for users to find what they are looking for. It is a best practice to create as few address lists as possible to reduce user confusion and management overhead. In addition you should name the address list in such a way that users will know right away which recipients are contained in the list. For example, if they are looking for vendor contacts, name the list Vendors. If you find that users are having a difficult time with the naming convention you might have to make adjustments. For several reasons, you may want to create multiple address lists. For example, if your organization has multiple physical locations, you could base address lists on country, state, city, or building. A large company may want to create separate address lists for departments such as accounting, marketing, or sales. You can create a new address list in both the EMS and the EMC. The EMC has a New Address List Wizard that will walk you through all the steps of creating a new list and is created for entry-level Exchange administrators. The EMS can also be utilized to create a new address list using the following cmdlet:
New-AddressList -Name AdressListName -RecipientFilter {((RecipientType -eq 'UserMailbox')}
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