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Make sure you add a space between the zeros and the underscores to properly line the numbers up with the built-in French Canadian dollar format.
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Part 3: Formatting and Editing Worksheets
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Microsoft Office Excel 2003 Inside Out
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Using Custom Format Condition Operators
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You can create custom formats that are variable. To do so, you can add a condition operator to the first two parts of the standard four-part custom format. This, in effect, replaces the positive/negative formats with either/or formats. The third format becomes the default format for values that don t match the other two conditions, or the else format. You can use the conditional operators <, >, =, <=, >=, or <> with any number to define a format. For example, suppose you are tracking accounts-receivable balances. To display accounts with a balance of more than $50,000 in blue, negative values in parentheses and in red, and all other values in the default color, create this format:
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[Blue][>50000]$#,##0.00_);[Red][<0]($#,##0.00);$#,##0.00_)
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Using these condition operators can also be a powerful aid if you need to scale numbers. For example, if your company produces a product that requires a few milliliters of a compound for each unit and you make thousands of units every day, you need to convert from milliliters to liters and kiloliters when you budget the use of this compound. Excel can make this conversion with the following numeric format:
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[>999999]#,##0,,_m"kl";[>999]##,_k_m"L";#_k"ml"
The following table shows the effects of this format on various worksheet entries: Entry
72 7286957 7632
Display
72 ml 7 kl 8L
As you can see, using a combination of conditional formats, the thousands separator, and the proportional space indicator can improve both the readability and effectiveness of your worksheet, without increasing the number of formulas.
The Hidden Number Format
To hide values in a worksheet, assign a null format to them. To create a null format, enter only the semicolon separator for that portion of the format. For example, to hide negative and zero values only, use this format:
$#,##0.00;;
Part 3: Formatting and Editing Worksheets
Worksheet Formatting Techniques
To hide all entries in a cell, use this format:
The null format hides the cell contents in the worksheet, but the entry is still visible in the formula bar and accessible via reference in formulas. To hide the cell contents so that they don t appear in the worksheet or the formula bar, use the protection features. For more information about the protection features in Excel, see Protecting Worksheets on page 127.
8
Aligning Data in Cells
The Alignment tab in the Format Cells dialog box, as shown in Figure 8-17, positions text and numbers in cells. It also contains options you can use to create multiline text labels, repeat a series of characters within one or more cells, and orient text vertically or at any angle in cells. The Alignment tab includes the following options:
Horizontal.
These options control the right or left alignment within the cell. The General option, the default for Horizontal alignment, right aligns numeric values and left aligns text values. These options control the top-to-bottom position of cell contents within cells. These controls align text at virtually any angle within a cell.
Vertical.
Orientation. Text Control.
These three options wrap text in cells, reduce cell contents until they fit in the current cell width, and merge cells into one. The options on this list format individual cells for right-to-left languages. This feature is used only if support is available for right-to-left languages using Microsoft Office Language Settings, which can be found by clicking the Windows Start button, clicking All Programs, and selecting the Microsoft Office Tools folder.
Text Direction.
f08ie17
Figure 8-17. In Excel, alignment means a lot more than just right, left, or justified.
Part 3: Formatting and Editing Worksheets
Microsoft Office Excel 2003 Inside Out
Aligning Text Horizontally
The Left (Indent), Center, and Right (Indent) options in the Horizontal drop-down list align the contents of the selected cells, overriding the default cell alignment. Figure 8-18 shows the horizontal alignment options in action.
8
f08ie18
Figure 8-18. Use the Horizontal options to control placement of text from left to right.
Indenting Cell Contents
The Left (Indent) and Right (Indent) options are linked to the Indent control, located next to the Horizontal drop-down list shown in Figure 8-17. Normally, when you apply an Indent, the value in the box of this control is zero the standard left-alignment setting. Each time you increase this value by one, the entry in the cell begins one character-width to the right. (One character-width is approximately the width of the capital X in the Normal style.) For example, in Figure 8-18, row 2 is formatted with no left indent, row 3 with a left indent of 1, and row 4 with a left indent of 2. The maximum indent value you can use is 15.
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