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If you need a higher level of access, you can click Request Additional Permissions. Your default e-mail program will open a message window addressed to the person whose mailto link is associated with this document. Alternatively, if you have another authentication available to you, one with higher permissions, you can click Change User and specify that other .NET Passport or user name. The same recourses are available to you if you try open a document while logged on as an unauthorized person. In that event, the following dialog box will appear:
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Click Yes to fire off an e-mail message or Change User to select an alternative identity.
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Using a SharePoint Team Services Site
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Excel 2003, like the other Office 2003 applications, provides a number of important new collaboration features based on Microsoft s SharePoint Team Services. If you have access to a SharePoint site, you can use the site as a workgroup document repository. While you and other team members are working on a collaborative project, all the artifacts related to that 541
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Part 6: Collaboration and the Internet
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Microsoft Office Excel 2003 Inside Out project documents, task lists, team-member contact information, deadlines, and links to related materials can be available to you in a single, centralized location. While you are connected to the site whether directly by means of your Web browser or by opening a team document in Excel you can see at a glance which other team members are also online, and you can easily initiate instant messaging conversations with collaborators or send them e-mail.
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Downloading and Uploading Documents
Figure 19-18 shows a document library at a SharePoint site, as viewed in Internet Explorer. Figure 19-19 shows the same library as viewed through Excel s Open dialog box. To get to the document library in the Open dialog box, click My Network Places in the places bar. Or you can navigate to the site by typing its URL in the File Name box.
f19ie18
Figure 19-18. You can download a SharePoint document by clicking it in Internet Explorer.
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Figure 19-19. You can also access SharePoint documents by opening them directly in Excel.
Collaborating with Excel You can access the shared documents with equal facility from Internet Explorer and from Excel. The one item of information provided on the SharePoint site but not in Excel s Open dialog box is the Windows Messenger icon that appears beside the names of contacts who happen to be online at the moment. You can click that icon to open a menu of actions related to the contact in question for example, to send the contact an instant message in Windows Messenger, to schedule a meeting with the contact, to send e-mail, to place a phone call, or to open the contact s record in Microsoft Outlook. As we ll see, this functionality is also available in Excel via the Shared Workspace task pane. To download a document from SharePoint to Excel, right-click it in the browser and choose Edit In Microsoft Excel. Alternatively, simply open it in the normal way from Excel. When you download a SharePoint document from the browser, the document arrives marked Read-Only (see Figure 19-20). However, provided the document has not been checked out by another user, and provided you have Contributor or Administrator privileges at the SharePoint site, you can write changes back to the site without renaming the document. Simply choose File, Save and supply the same file name (and location) as you used to download the document. The SharePoint site will accept the modified file without giving you a confirmation prompt, and the read-only designation will disappear.
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Figure 19-20. SharePoint documents downloaded from the browser arrive read-only in Excel, but if you have Contributor or Administrator privileges you can save changes back to the site.
To upload a file to the SharePoint site, you can use Excel s File, Save command. Alternatively, from within the document library at the SharePoint site (see Figure 19-18), click Upload Document and browse to the file s location on your local storage system. You have must have Contributor or Administrator privileges to upload files.
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