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Figure 2-7. The shorter menu on the left shows its most recently used commands. The full menu on the right shows all its commands.
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Part 1: Examining the Excel Environment
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Microsoft Office Excel 2003 Inside Out If you find yourself distracted by the delayed unfurling of menus, you have a couple of options. First, you can simply double-click the menu name. Second, you can click the double arrow at the bottom of the menu. The permanent solution is to choose Tools, Customize, and then click the Options tab in the Customize dialog box, shown in Figure 2-8. Select the Always Show Full Menus option to eliminate the problem for good. If you clear the Show Full Menus After A Short Delay option, short menus will stay short unless you double-click the menu name or click the double arrow at the bottom of the menus. The Recently Used Commands feature records your usage habits and adds commands that you use to shortened menus. When you click Reset Menu and Toolbar Usage Data in the Customize dialog box, all menus revert to their original state. The data collected about the commands you have used is discarded and collection begins anew.
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Figure 2-8. On this tab, you can choose to always display full menus or clear the delayeddisplay option.
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Note To suit your work style, you can rearrange Excel s menus and commands and create your own menus. For more information, see Customizing Toolbars and Menus on page 65. Tip Use shortcut keys
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Some commands on Excel s menus are followed by their keyboard equivalents. These key combinations allow you to choose a command without first displaying an Excel menu.
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Accessing Menus and Commands with the Keyboard
When you press the Alt key, Excel activates the menu bar. Use the arrow keys to move to the menu you want and highlight the desired command, then press Enter to choose the command. The underlined letter in each of the menu and command names designates the letter key you can press to display that particular menu, as an alternative to using the arrow keys. For example, after you press the Alt key to activate the menu bar, you can press the T key to 24
Part 1: Examining the Excel Environment
Excel Fundamentals display the Tools menu. Then, to choose a particular command such as Options, press the O key the underlined letter in Options to display the Options dialog box. So, instead of reaching for the mouse, simply pressing Alt, T, O gets you there. This makes for extremely fast command access once you ve learned the right keys for things you do often. Tip Menu-activating options
The slash (/) key can be used just like the Alt key to activate menus. But you can alternatively set a different key to activate menus. Click Tools, Options, click the Transition tab, and type a different character in the Microsoft Excel Menu Or Help Key box.
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Dialog Boxes and Tabs
Some menu commands have an ellipsis ( ) after them, indicating that choosing this command displays a dialog box. For example, Figure 2-9 shows the dialog box that appears when you choose the Delete command from the Edit menu.
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Figure 2-9. Menu commands followed by an ellipsis ( ) display a dialog box (such as this) to prompt you for more information.
Some commands encompass a myriad of settings and options. For these commands, Excel provides tab dialog boxes, which present several categorized sets of options and settings for the same command. Figure 2-10 on the next page shows the tab dialog box that appears when you choose the Options command from the Tools menu.
The Omnipotent Options Dialog Box
The tab dialog box that appears when you choose Tools, Options is probably the most important of all. As you can see in Figure 2-10, the Options dialog box contains tabs that control nearly every aspect of Excel, including general settings, such as how many worksheets appear in a default workbook and the name and point size of the default font. The Options dialog box also provides special settings for saving Excel files as Web pages, international number handling, and many other hard-to-classify options. If you take a moment to click each tab and look through the options available in this dialog box, you ll get an idea of the scope of the program as well as the degree of control you have over your workspace. If you re unsure about what a particular setting or option does, simply click the Help button (the question mark) in the title bar of the dialog box, and then click the setting or option to display information about it.
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