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authority for all Exchange 2010 actions. Channeling authorization requests through RBAC ensures that a user who attempts to update group membership has the authority to do so. RBAC doesn t support the assignment of group management to another group in Exchange 2010 (including SP1) and insists that every user who needs to be able to manage a group be listed individually as a group manager. Figure 6-28 shows that the Exchange 2010 Interest List group is managed by three users.
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Figure 6-27 Editing group membership through Outlook.
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Figure 6-28 Viewing group ownership.
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6 Managing Mail-Enabled Recipients
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You can also use theSet-DistributionGroup cmdlet to update the management list for a group. The input to the ManagedBy parameter is a comma-separated list of identifiers to the mailboxes of the users who you want to be group managers. The identifiers can be email addresses, names, aliases, or even distinguished names, whatever format pleases you, as long as Exchange can uniquely identify the intended group owner. Although you can assign many managers to a group, it s usually best to keep the set limited to between two and six because more than this creates the potential for confusion if several managers attempt to update the group membership at one time.
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Set-DistributionGroup Identity 'Exchange 2010 Interest List' -BypassSecurityGroupManagerCheck -ManagedBy 'Administrator', 'Andrews, Ben (IT)', 'Peled, Yael (IT)'
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You can use a command like this to check that the right owners have been assigned to the group:
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Get-DistributionGroup Identity 'Exchange 2010 Interest List' | Select Name, ManagedBy | Format-List
Group expansion
Exchange expands the membership of groups included in message headers when the messages pass through a hub transport server. The default is to let any hub transport server expand a group, but you can assign this task to a specific server if you want (Figure 6-29). The downside of defining a specific server to expand a group is that any messages addressed to the group can only be routed as long as the server is online, which creates a single point of potential failure (or delay) within your messaging environment.
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Figure 6-29 Defining an expansion server for a group.
Distribution groups
When a hub transport server expands a group, it builds a list of the individual group members in memory and uses the list to send the message along the most efficient route. The expanded membership is not added to the message header, because this would increase the size of the message. Each address adds between 1 KB and 2 KB to the size of a header, so it doesn t make much sense to take on this overhead, especially when some groups could have thousands of members.
Tip
Keeping just the group name in the header allows recipients to respond to the message and be sure that Exchange will deliver it to the current membership . It also avoids problems with replies going to nonexistent addresses .
Protected groups
A protected group is one that is restricted in terms of the users who can send messages. As we have discussed, you can use moderation to protect groups, but you can also restrict from whom a group is willing to accept messages. Figure 6-30 shows the basic approach. Select the group and edit its properties. Go to the Mail Flow Settings property page and select Message Delivery Restrictions. You can then select the users who are allowed to send messages to the group, as well as those who will be explicitly blocked.
Figure 6-30 Limiting the mailboxes and groups who can send to a group.
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6 Managing Mail-Enabled Recipients
Exactly the same step can be taken with EMS using the Set-DistributionGroup cmdlet.
Set-DistributionGroup -Identity 'contoso.com/Exchange Users/Sales Executives' -BypassSecurityGroupManagerCheck -AcceptMessagesOnlyFromSendersOrMembers 'Ruth, Andy', 'Akers, Kim', 'Sales Executives'
You ll notice that in both instances I made sure to allow the members of the group to send messages to the group. Although it is conceivable that you might set up a security group to protect some resource and prevent the group members from being able to send messages to the group, in most cases it is desirable to allow the members to email the group. Anyone who then attempts to send messages to the protected group will receive a message delivery report (DSN error code 5.7.1) similar to that shown in Figure 6-31. Anyone using a client that supports MailTips will also see a notice appear telling her that she isn t allowed to send messages to the group; however, she can attempt to send the message, and Exchange will duly block the email. Hopefully the text included in the message delivery report is clear enough so that anyone receiving such a response will understand the reason why delivery failed and won t bother the help desk with a request to be able to send email to the protected group.
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