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6 Managing Mail-Enabled Recipients
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of Investment Approval and sends an approval request to the moderator of the Management Committee group, who can approve or reject the request for distribution to the members of this group.
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To avoid excessive delays for messages (and create less work for moderators), it s a good idea to enable nested moderation for all but the most sensitive groups .
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After a group is set up for moderation, Exchange automatically displays a MailTip to warn users when they address a message to the group. The warning tells the user that his message might not be delivered immediately because it has to go through a moderation process to gain approval before final delivery (Figure 6-39).
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Figure 6-39 Viewing the MailTip that warns about a moderated group.
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Moderation is a new Exchange 2010 feature so it won t work if a legacy Exchange server expands group membership when a message is processed by the transport system . To avoid this problem, you can set the properties of moderated groups so that they are always expanded by an Exchange 2010 hub transport server . See the Group expansion section earlier in this chapter for information how to define an explicit hub transport server to be used for group expansion .
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Moderated recipients
How to enable moderation for dynamic distribution groups
Dynamic distribution groups support moderation; However, you cannot enable moderation for these groups through EMC because the EMC UI does not support this feature . You can enable moderation of a dynamic group through EMS but the range of parameters is a little less functional than is supported for normal groups . For example, the discussion about moderation of messages sent to nested groups is moot because dynamic distribution groups don t support this feature, so any message sent to a dynamic group whose resolved membership includes other moderated groups will require separate approvals for each group . To enable moderation for a dynamic distribution group, we need code like this:
Set-DynamicDistributionGroup Identity 'Sales Users' ModerationEnabled $True ModeratedBy 'Redmond, Tony' ByPassModerationFromSendersOrMembers 'Sales Department' SendModerationNotifications Internal
Apart from the missing UI in EMC, moderation for dynamic distribution groups works in the same way as for other moderated recipients .
Moderation requests
Moderators receive messages similar to the one shown in Figure 6-40 to allow them to approve or reject a message. The process is very straightforward and only requires a simple click from the moderator to allow the message to proceed. When multiple users are assigned to be moderators for mail-enabled objects, Exchange delivers copies of messages for moderation to every moderator. The first moderator who processes the request determines its outcome. In other words, if moderation requests go to two moderators and the first moderator approves the request, Exchange will respect that decision even if the second moderator attempts to decline the request a few seconds later. Once a response is received, Exchange removes the moderation request from the mailboxes of the other moderators. Logically, moderators are automatically excluded from moderation because a moderator is always regarded to be a trusted sender. Group owners are also excluded from moderation on the basis that if someone owns a group, she should be able to send to the group membership without hindrance. Also, if you don t assign a moderator to a group, the group owner automatically fulfills the moderation role and receives the requests for approval to send to the group.
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6 Managing Mail-Enabled Recipients
Figure 6-40 A request to approve a message posted to a moderated group.
Behind the scenes, the transport service is responsible for detecting when a message is sent to a moderated recipient. Previous versions of Exchange do not support moderated recipients, so moderation does not occur if a message sent to a group is processed by an Exchange 2007 hub transport server. The solution to this problem is to configure the moderated group to always use an Exchange 2010 hub transport server. For example:
Set-DistributionGroup Identity 'Exchange 2010 Interest List' ExpansionServer 'ExServer3'
Of course, mailboxes and mail-enabled contacts don t use expansion servers, so this solution is not available for these objects. Instead, the hub transport servers in the sites that host these objects should be running Exchange 2010 (hub transport servers are usually deployed before mailbox servers) and this will take care of the problem. When the categorizer running on a hub transport server detects a moderated recipient, it routes the message to an arbitration mailbox. This is a temporary holding location where the Store keeps moderated messages until they can be processed by a human. In this case, messages remain in the arbitration mailbox until they are approved or rejected by the group moderator who receives the requests for approval in her mailbox alongside regular messages. 6 Approved messages are then rerouted to the group and delivered as normal, while declined messages are returned to the original sender. A process called the Information Assistant is responsible for monitoring messages in the arbitration mailbox and routing them after approvals or rejections are received from a moderator. The Information Assistant also cleans up the arbitration mailbox by removing old or orphaned requests that can accumulate there.
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