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After a shaky start when the browser interface could only be politely called clunky and slow, Microsoft has poured development effort into OWA with an eye to creating a browser client that is broadly equivalent in feature set and functionality to Outlook. Broadly equivalent is important because Outlook has many advantages due to its key position in the Office suite and the resources dedicated to its development since 1996. At the same time, other browser clients advance the state of the science and give Microsoft a challenge for each new release. Gmail moved away from the classic folder-centric user interface paradigm into a world of conversations; Zimbra and other Web-based email applications have developed snappy, well-built interfaces that are a pleasure to use. Even Microsoft s own free Hotmail browser interface has improved substantially in the last few years. Even with the best intentions in the world, there are two basic reasons why OWA will never completely match Outlook.
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Microsoft is unlikely to stop development of Outlook, so there will always be a feature race where OWA will have to keep up with Outlook. Outlook 2010 sets a new bar for OWA 2010 to be judged against and there are some places where OWA misses a feature. For example, you can t create a reply and have OWA automatically insert the
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text of the original message as you can with Outlook. Outlook supports an expanded set of the sort options available to OWA (such as sort by day). OWA doesn t have the same abilities to manage conversations that Outlook 2010 introduces, nor can it undo actions such as deletes or moves in the same way that Outlook can. Finally, there are some browser limitations that OWA has to cope with, such as the inability to save more than one attachment to the file system in a single operation. You can save multiple attachments, but you have to do them individually.
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Outlook s ability to work offline is unlikely to be matched by OWA unless Microsoft implements something similar to Google Gears (which allows Gmail and other Google applications to work offline). Interestingly, Google announced in February 2010 that they had stopped the development of Gears to focus on moving the Gears capabilities to an HTML 5 based solution. Microsoft could certainly build on the work done to provide a similar capability based on HTML 5 in Internet Explorer to add the ability to work offline. Of course, such a solution might not be appreciated in the Outlook development group, because it would remove one of the prime differentiators between the two clients.
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At the end of the day, if you compare the two clients on a feature-by-feature basis, OWA doesn t completely match Outlook, but it does a very good job of getting close. The question is whether the missing features are important to users and whether those missing features stop users from being productive. The answer is that OWA 2010 is highly usable and will meet the needs of the majority of those who use it. The SP1 version improves the responsiveness of OWA by caching and using data more intelligently to eliminate the slight sluggishness that some users experienced with the RTM version. Even so, there are some points that administrators need to know, and that s what we cover in this section.
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A refresh for OWA provided by Exchange 2010 SP1
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Although there is no doubt that the OWA application in Exchange 2010 is an improvement over its Exchange 2007 predecessor, Microsoft took the opportunity to smooth some rough edges and add some additional functionality in SP1. Part of this work was driven by user feedback received after Exchange 2010 moved into production; part came about simply because the developers had extra time to complete features for inclusion in SP1.
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