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Figure 12-14 The MailTips options available to Outlook 2010.
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You can add a custom MailTip to any mail-enabled object. Most commonly, this is done for mailboxes that are not monitored, to notify users that their message might not be responded to quickly; to moderated addresses; to restricted distribution groups (including dynamic groups) that don t accept messages from users who aren t on an approved list; and to provide some guidance to users when they send to special mailboxes such as those used by help desks to set expectations about when the sender might expect a response. Custom MailTips can be up to 250 characters. Custom MailTips are configured in exactly the same way as any other property for a mailenabled object. For example, to create a MailTip for a mailbox, you use the Set-Mailbox cmdlet.
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Set-Mailbox Identity 'Help Desk' MailTip 'Messages to the Help Desk are handled on a best-effort basis; please call 91184 if you need urgent support'
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Use the same approach for a distribution group:
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Set-DistributionGroup Identity 'Sales' MailTop 'Only members of the Sales Executives group can send to this address'
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MailTips and group metrics
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MailTips support HTML content. This is useful when you want to include a URL to point users to more information. For example, messages sent to the help desk might include a URL to allow users to log a support call:
Set-Mailbox Identity 'Help Desk' MailTip 'Please visit the Help Desk site <A href = "http://help-desk-support.contoso.com" </A> to log a support call'
INSIDE OUT
What you cannot do
You cannot edit a MailTip . Instead, you overwrite it with new text . Exchange 2010 only supports simple text in a custom MailTip, meaning that you can t incorporate any form of rule in the MailTip to control when a client might display the MailTip . For example, you can t create a MailTip that scans the message text for a matching pattern such as a Social Security number or even a simple term such as the name of a critical project . In some ways, Exchange 2010 marks the beginning of the ability to offer proactive advice to users to help them use email more efficiently, and it wouldn t be surprising if icrosoft introduced additional rule-based processing capabilities for MailTips in a M future version of Exchange .
MailTips are stored as properties of the mailbox in Active Directory. The CAS reads the data hourly, so any change that you make to a custom MailTip can take up to an hour before it is effective. The only way to force a change to become effective earlier is to recycle Microsoft Internet Information Services (IIS), which is difficult in a production environment.
Multilingual custom MailTips
Exchange 2010 accommodates multilingual organizations by allowing you to create custom MailTips in all of the languages you need to support. This is a little more complex than setting a simple MailTip in one language, because you need to first determine the list of languages, translate the string into appropriate text for each language, and then populate the array of translations using the MailTipTranslations parameter for each of the Set-Mailbox, Set-DistributionGroup, Set-Contact, and Set-MailPublicFolder cmdlets as required. You have to create a default MailTip before or when you add the translated values. The default value is used whenever the language specified for a user mailbox does not match a specific value in the list. In this example, we set translated values for four languages in addition to the English default. Each of the languages is separated by a comma.
Set-Mailbox Identity 'Jacky Chen' MailTip 'Financial Services Manager' MailTipTranslations 'NL: Manager van de financi le Diensten', 'IT: Responsabile di servizi finanziari', 'FR: Directeur de services financiers', 'ES: Encargado de los servicios financieros'
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