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Enabling a personal archive
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Before you can create and use personal archives with Exchange 2010, you have to deploy clients that support the feature. When first introduced, Microsoft Outlook 2010 (Figure 15-1) and Outlook Web App were the only clients that supported personal archives. The need to deploy a new version of Outlook proved to be a significant deployment blocker for many companies, so Microsoft announced their intention to provide an upgrade for Outlook 2007 with the code necessary to detect that a mailbox had an associated personal archive and then display it in the list of available mailbox resources. At the time of writing, Microsoft has not yet released the upgraded code for Outlook 2007, but it is expected to work in much the same way as Outlook 2010 interacts with personal archives. The easiest way to assign a personal archive to a mailbox is when you create the mailbox (Figure 15-2). The SP1 version of Exchange Management Console (EMC) allows you to select a different database to host the personal archive, providing that the database is not mounted on an Exchange 2010 RTM server. Interestingly, if you place the personal mailbox in a different database, Exchange automatically transfers the dumpster to the personal archive to minimize the size of the primary mailbox.
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Figure 15-1 Archive mailbox in Outlook Web App.
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Figure 15-2 Creating a personal archive with a new mailbox.
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You won t lose access to personal archives if there is a server failure
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EMC restricts the databases that you can choose to hold the personal archive to those that are mounted on servers in the same site . However, Exchange supports an exception to this rule when a database transfers to a server in another site following a failure . In this case, the CAS will redirect clients to the personal archive in the database in the other site using a cross-site connection for as long as the database is hosted in that site . You won t want to use cross-site connections for an extended period, and normal connections will resume after you switch the database that contains the personal archive back to a server in its original site . You can also see the option displayed by EMC to allow the personal archive to be hosted by Office 365 when this feature is supported by Microsoft for their Exchange Online service .
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You can also enable a personal archive for existing mailboxes by selecting a mailbox in EMC and then selecting the Enable Archive option in the action pane. EMC warns you that enabling this feature requires an enterprise CAL, and if you click OK, the mailbox is enabled. You can also enable a personal archive for an existing mailbox with Exchange Management Shell (EMS). For example:
Enable-Mailbox Identity 'Tony Redmond' Archive
You cannot archive mailboxes that use managed folders
You can enable an archive for room and equipment mailboxes, which seems a little strange . However, you cannot enable an archive for a mailbox that has been assigned a managed folders policy (Figure 15-3) . Managed folders provide the basis for messaging records management in Exchange 2007, but they are superseded by retention policies in Exchange 2010 . Retention policies work closely with archive mailboxes and are the future basis for Exchange messaging records management . Given these facts, the developers decided not to support archives for mailboxes that use managed folders .
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To enable an archive when you create a mailbox with EMS, you simply add the Archive parameter to the New-Mailbox cmdlet. See 6, Managing Mail-Enabled Recipients, for a full discussion about how to create new mailboxes.
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Figure 15-3 Exchange can t enable a personal archive because the mailbox uses managed folders.
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Scanning mailboxes that are in managed folders
As part of your preparation for the deployment of personal archives, you can scan for mailboxes that are assigned a managed folders policy. On the surface, you d expect that using some code to look for any mailbox that doesn t have a null value in its managed folders mailbox policy property would do the trick. For example:
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