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Figure 15-27 Switching to the discovery mailbox.
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Within the discovery mailbox, Exchange inserts the items located by a search into a set of folders called after the name that you gave to the search. For example, if you call the search Illegal stock trading investigation, Exchange will create a root folder of this name in the discovery mailbox and then create a child folder underneath for each mailbox where a matching item was found. The date and time of the search (the date and time of the server rather than the client workstation that starts the search) is appended to the mailbox name to clearly identify different searches that have occurred and to provide a solid time line for when evidence is gathered for an investigation. If you open the folder for a mailbox (Figure 15-28), you see all of the folders from which items have been copied in both the primary mailbox and the personal archive (if the mailbox has one). You can then click on the items to review their content and decide whether they are of real interest to your investigation. Incriminating evidence can be retained and any useless thoughts of idle minds discarded.
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Figure 15-28 Viewing search results in a discovery mailbox.
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If you use Active Directory Rights Management Services (see the section Protecting content later in this chapter), searches might uncover items that are protected because a user has applied an Information Rights Management (IRM) template to them. When an item is protected, its content can only be read by the sender, the intended recipients,
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and members of the Active Directory Rights Management Services (AD RMS) Super Users group; the team that is reviewing the contents copied into the discovery mailbox won t be able to see anything but the message header data (Figure 15-29). This information might be enough to eliminate an item from the list of those that an investigator wants to see, but more often it s an indication that makes an item even more interesting to an investigator.
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Figure 15-29 Viewing a protected message uncovered by a mailbox search.
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Typically, the AD RMS Super Users group only contains the federated system mailbox, as its membership allows Exchange to decrypt protected messages as they pass through the transport system and apply transport and journal rules as required. In the RTM version of Exchange 2010, to allow investigators to view protected content, we therefore have to make the discovery mailbox a member of the AD RMS Super Users group for as long as the investigators need to review items uncovered by the search. The discovery mailbox uses a disabled account, and this also has to be enabled. These actions will allow the AD RMS server to provide the necessary credentials to the discovery mailbox to reveal the hidden content to the investigators. It seems strange to insist that the discovery mailbox account must be enabled to allow access to protected content, but AD RMS can only provide credentials to enabled accounts. The act of enabling the discovery mailbox should be approved and audited by some authority within the company because enabling the account creates a higher risk that someone could have unauthorized access to its contents. Enabling accounts that should remain disabled is clearly an unacceptable workaround to a problem that should be fixed in software. Microsoft addressed the issue in Exchange 2010 SP1 by introducing a new parameter for the IRM configuration cmdlet to instruct Rights Management to allow access to protected content for legal investigators. To make everything work, you have to run the Set-IRMConfiguration cmdlet as follows:
Set-IRMConfiguration EdiscoverySuperUserEnabled $True
Discovery searches 1043
Search access to dumpster content
All searches launched by ECP automatically examine the contents of the dumpster (you can exclude the dumpster contents with a search created with EMS) to ensure that any items that are of interest are captured even if a user has attempted to remove all traces of their existence . As shown in Figure 15-30, if an item is found in the dumpster, it will be shown under the Recoverable Items folder within the user s primary mailbox or personal archive .
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