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to overcome, especially in large, multinational, and highly distributed companies. It s also not a matter that the Exchange administrators can decide on alone. The Active Directory management team has to be involved if you want to use AD RMS and the corporate security team and legal group need to be involved to ensure that content protection is aligned with other security initiatives and complies with any legal or regulatory regime to which the company is exposed. The topic is therefore complex at many levels and the best idea is to research the information available on TechNet and other sources before you progress too far along toward a decision to deploy.
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Active Directory Rights Management Service (AD RMS) is a new version of Windows Rights Managment Service (RMS) that allows companies to protect sensitive information by applying policies that dictate how that information can be accessed and shared by users. In an email context, AD RMS can be used with Exchange 2010 to stop users from sending or forwarding messages to unauthorized recipients or otherwise sharing contents by printing, cutting and pasting into other messages, and so on. RMS had a somewhat checkered history because it is very Windows-centric and didn t meet the needs of companies that had heterogeneous environments. AD RMS runs on a Microsoft Windows 2008 server and leverages Active Directory extensively, so it still poses some issues for companies that don t depend on Microsoft for large sections of their IT infrastructure. However, the latest implementation does offer some new features in conjunction with Exchange 2010 that make it more interesting to a messaging administrator. One major advance is the fact that Outlook Web App now supports protected messages for non-Microsoft browsers running on non-Windows platforms, so it is now possible to deploy rights management in a heterogeneous multiplatform infrastructure and expect that users will be able to read protected information. (In addition, Microsoft Outlook for Mac OS X supports AD RMS, as do Windows Mobile 6.1 and later.) Every message that flows through Exchange passes through the transport service. It is therefore sensible to use this choke point as the place to impose restrictions on email content. Transport protection encryption is an integration that allows you to use AD RMS with Exchange transport rules to apply AD RMS templates to messages as they are processed by the transport service. For example, you could apply the standard Do Not Forward AD RMS template to outgoing messages sent by your senior management team to members of the board of directors to stamp the messages as highly confidential and to ensure that they cannot be forwarded. A key part of making this feature work is that the Exchange 2010 transport system can read protected messages so that journaling and transport rules can be applied. In response to user demands, Exchange 2010 Unified Messaging also supports protection for voice mail messages by marking private messages with the Do Not Forward AD RMS template before they are submitted to a hub transport service.
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AD RMS is supported by Outlook 2010, Outlook Web App, Windows Mobile, and some non Windows Mobile devices. Windows Mobile clients depend on the AD RMS prelicensing agent that was first shipped in Exchange 2007 SP1. The agent runs on hub transport servers and proactively requests licenses to allow Outlook 2007 (and later) and Windows Mobile 6.0 (and later) clients to read protected content without having to first submit credentials. The idea is to make protected content less onerous to deploy and use.
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There s plenty of information available in TechNet to help guide you through the detail of installing and configuring Active Directory Rights Management Service so we do not provide a detailed step-by-step guide here. Essentially, the following are the headline steps.
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