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example, Figure 15-41 shows the properties of a template called Top Secret Do Not Share as viewed through the AD RMS console. This template is purposely restrictive because we don t want to allow users to do much except view its contents and reply to the messages that are marked with the template. Behind the scenes the AD RMS server distributes new and updated templates to clients so that they are available for use.
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Figure 15-41 Viewing the properties of the Top Secret AD RMS template.
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You can discover the set of templates that are currently defined with the Get-RMSTemplate cmdlet. For example:
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Get-RMSTemplate
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Name -------Top Secret Do Not Share Do Not Forward
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Description --------------The Top Secret template is applied to our most secret documents Recipients can read this message, but they can't forward, print, or
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Using AD RMS to protect content
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Figure 15-42 shows the Top Secret template being applied to a new message with Outlook Web App. The same drop-down menu is used for message classifications, which we discussed earlier in this chapter, so if you define some message classifications, you ll see them
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listed here along with AD RMS templates. Once again, this reinforces the necessity for a good naming convention to help users do the right thing.
Figure 15-42 Marking a message with the Top Secret AD RMS template.
Once a template is applied, it remains with the message no matter where it passes through the messaging system. The transport system is able to decrypt protected content. Decryption occurs first in the transport pipeline to ensure that subsequent agents can process the content to apply transport and journal rules. Protected messages can be discovered by mailbox searches so that any relevant protected items are included in the content captured in a discovery mailbox. The first time that a client accesses protected content during a session, it contacts Exchange and the AD RMS server to fetch the credentials that are necessary to access protected items. The understandable need to retrieve credentials can slow down access to protected content, especially when the client is separated from the AD RMS server by an extended network connection. Outlook Web App is a lot less obvious than Outlook is when it comes to configuring itself for rights management, as the user will probably be unaware of the work going on behind the scenes. As you can see from Figure 15-43, Outlook 2010 provides the user with a lot more insight about the configuration process. The user interface of clients also adjusts to take account of the rights defined in the template. As you can see in Figure 15-44, Outlook Web App has disabled the Forward and Print options because these rights are not allowed for items marked with the Top Secret template. In addition, if you reply to a message the client will not be able to include the text of the original message, as it is protected, so the original message will be added as an attachment to the reply. You can also see evidence that the transport system has processed the message because the corporate disclaimer has been appended. We will develop the topic further when we discuss transport rules in 16 and see how the transport system can automatically apply AD RMS templates to protect confidential information in messages as they pass from user to user.
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Figure 15-43 Outlook 2010 is configured for rights management.
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Figure 15-44 Viewing a message marked with the Top Secret AD RMS template.
Figure 15-45 shows how Outlook 2010 displays a protected message (all versions from Outlook 2003 SP2 are able to access protected content). The View Permissions option is accessed by clicking the highlighted bar that shows details of the template that protects the item. When selected, Outlook displays the permissions defined in the template. As you can see from the list, the template applied to this item does not allow users to do much except view or reply to the item. They cannot print, save, export, or even copy the item (and the restriction on copying goes so far as to prohibit any attempt to save a view of the content with a screen capture tool).
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