Performing Calculations on Data in Visual Studio .NET

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Performing Calculations on Data
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You can use the IFERROR function to display a custom error message, instead of relying on the default Excel error messages to explain what happened. For example, you could use an IFERROR formula when looking up the CustomerID value from cell G8 in the Customers table by using the VLOOKUP function. One way to create such a formula is =IFERROR(VLOOKUP(G8,Customers,2,false), Customer not found ). If the function finds a match for the CustomerID in cell G8, it displays the customer s name; if it doesn t find a match, it displays the text Customer not found.
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See Also For more information about the VLOOKUP function, see Looking Up Information in a Worksheet in 6, Reordering and Summarizing Data.
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Just as the COUNTIF function counts the number of cells that meet a criterion and the SUMIF function finds the total of values in cells that meet a criterion, the AVERAGEIF function finds the average of values in cells that meet a criterion. To create a formula using the AVERAGEIF function, you define the range to be examined for the criterion, the criterion, and, if required, the range from which to draw the values. As an example, consider a worksheet that lists each customer s ID number, name, state, and total monthly shipping bill.
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If you want to find the average order of customers from the state of Washington (abbreviated in the worksheet as WA), you can create the formula =AVERAGEIF(D3:D6, WA , E3:E6).
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Summarizing Data That Meets Specific Condition
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The AVERAGEIFS, SUMIFS, and COUNTIFS functions extend the capabilities of the AVERAGEIF, SUMIF, and COUNTIF functions to allow for multiple criteria. If you want to find the sum of all orders of at least $100,000 placed by companies in Washington, you can create the formula =SUMIFS(E3:E6, D3:D6, =WA , E3:E6, >=100000 ). The AVERAGEIFS and SUMIFS functions start with a data range that contains values that the formula summarizes; you then list the data ranges and the criteria to apply to that range. In generic terms, the syntax runs =AVERAGEIFS(data_range, criteria_ range1, criteria1[,criteria_range2, criteria2 ]). The part of the syntax in square brackets (which aren t used when you create the formula) is optional, so an AVERAGEIFS or SUMIFS formula that contains a single criterion will work. The COUNTIFS function, which doesn t perform any calculations, doesn t need a data range you just provide the criteria ranges and criteria. For example, you could find the number of customers from Washington who were billed at least $100,000 by using the formula =COUNTIFS(D3:D6, =WA , E3:E6, >=100000 ). In this exercise, you ll create a conditional formula that displays a message if a condition is true, find the average of worksheet values that meet one criterion, and find the sum of worksheet values that meet two criteria. SET UP You need the PackagingCosts_start workbook located in your 03 practice file folder to complete this exercise. Open the PackagingCosts_start workbook, and save it as PackagingCosts. Then follow the steps.
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1. In cell G3, type the formula =IF(F3>=35000, Request discount , No discount
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available ), and press Enter. Excel accepts the formula, which displays Request discount if the value in cell F3 is at least 35,000 and displays No discount available if not. The value Request discount appears in cell G3.
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2. Click cell G3, and drag the fill handle down until it covers cell G14.
Excel copies the formula in cell G3 to cells G4:G14, adjusting the formula to reflect the cells addresses. The results of the copied formulas appear in cells G4:G14.
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Performing Calculations on Data
3. In cell I3, type the formula =AVERAGEIF(C3:C14, =Box , F3:F14), and press Enter.
The value $46,102.50, which represents the average cost per category of boxes, appears in cell I3.
4. In cell I6, type =SUMIFS(F3:F14, C3:C14, =Envelope , E3:E14,
=International ). The value $45,753.00, which represents the total cost of all envelopes used for international shipments, appears in cell I6.
CLEAN UP Save the PackagingCosts workbook, and then close it.
Finding and Correcting Errors in Calculations
Including calculations in a worksheet gives you valuable answers to questions about your data. As is always true, however, it is possible for errors to creep into your formulas. With Excel, you can find the source of errors in your formulas by identifying the cells used in a given calculation and describing any errors that have occurred. The process of examining a worksheet for errors is referred to as auditing. Excel identifies errors in several ways. The first way is to display an error code in the cell holding the formula generating the error.
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