Combining Data from Multiple Sources in Visual Studio .NET

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After you open the dialog box, you move to the worksheet that contains the first cell range you want to include in your summary. When you select the cells, the 3-D reference for the range appears in the Consolidate dialog box. Clicking Add stores the reference. You can then choose the other cell ranges that contain data you want to include in the summary, or you can remove a range from the calculation by clicking the range and then clicking Delete. Cells that are in the same relative position in the ranges have their contents summarized together. When you consolidate the ranges, the cell in the upper-left corner of one range is added to the cell in the upper-left corner of every other range, even if those ranges are in different areas of the worksheet. After you choose the ranges to be used in your summary, you can choose the calculation to perform on the data (sum, average, and so on). When you re done selecting ranges to use in the calculation, click OK to have Excel summarize the data on your target worksheet.
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Important You can define only one data consolidation summary per workbook.
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In this exercise, you ll define a data consolidation range consisting of ranges from two other workbooks. You ll then add the contents of the ranges and show the results in a worksheet. SET UP You need the Consolidate_start, JanuaryCalls_start, and FebruaryCalls_start workbooks located in your 07 practice file folder to complete this exercise. Open the Consolidate_start, JanuaryCalls_start, and FebruaryCalls_start workbooks, and save them as Consolidate, JanuaryCalls, and FebruaryCalls, respectively. Then follow the steps.
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1. In the Consolidate workbook, on the Data tab, in the Data Tools group, click
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Consolidate. The Consolidate dialog box opens.
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2. Click the Collapse Dialog button at the right edge of the Reference field.
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The Consolidate dialog box contracts.
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Consolidating Multiple Sets of Data into a Single Workbook
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3. On the View tab, in the Window group, click Switch Windows and then, in the
list, click JanuaryCalls. The JanuaryCalls workbook is displayed.
4. Select the cell range C5:O13, and then click the Expand Dialog button.
The Consolidate dialog box is restored to its full size.
5. Click Add.
The range you selected appears in the All References pane.
6. Click the Collapse Dialog button at the right edge of the Reference field.
The Consolidate dialog box contracts.
7. In the Switch Windows list, click FebruaryCalls.
The FebruaryCalls workbook is displayed.
8. Select the cell range C5:O13, and then click the Expand Dialog button.
The Consolidate dialog box is restored to its full size.
9. Click Add.
The range [FebruaryCalls.xlsx]February !$C$5:$O$13 appears in the All References pane.
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10. Click OK.
Excel consolidates the JanuaryCalls and FebruaryCalls workbook data into the range C5:O13 in the Consolidate workbook. You didn t change the SUM operation in the Function box, so the values in the Consolidate workbook are the sum of the other workbooks values.
CLEAN UP Save the Consolidate, JanuaryCalls, and FebruaryCalls workbooks, and then close them.
Grouping Multiple Sets of Data
When you work with Excel for a while, you ll find that you often open a number of the same workbooks at the same time. For instance, Lori Penor, the chief operating officer of Consolidated Messenger, might always pull up a workbook that tracks labor costs at the same time she opens the package volume summary workbook. She can open the workbooks individually through the Open dialog box, but she can also group the files so that she has the option of opening them all simultaneously. If you want to open a set of files simultaneously, you can define them as part of a workspace, which uses one file name to reference several workbooks. To define a workspace, you open the files you want to include and then open the Save Workspace dialog box.
Grouping Multiple Sets of Data
Clicking Save in the Save Workspace dialog box saves references to all the Excel files that are currently open. Whenever you open the workspace you create, all the files that were open when you defined the workspace are displayed. Including a file in a workspace doesn t remove it from general circulation; you can still open it by itself. In this exercise, you ll save a workspace that consists of two workbooks, close the included files, and then test the workspace by opening it from the Open dialog box. SET UP You need the OperatingExpenseDashboard and FleetOperatingCosts workbooks you created in the second exercise in this chapter to complete this exercise. If you did not complete that exercise, you should do so now. Open the OperatingExpenseDashboard and FleetOperatingCosts workbooks. Then follow the steps.
1. In either workbook, on the View tab, in the Window group, click Save
Workspace. The Save Workspace dialog box opens.
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Combining Data from Multiple Sources
2. In the File name field, type Expenses. 3. Click Save.
Excel saves your workspace and closes the Save Workspace dialog box.
4. Click the File tab, and then click Close.
Excel closes the active workbook.
5. Click the File tab, and then click Close.
Excel closes the second workbook.
6. Click the File tab and (if necessary), click Recent. In the Recent Workbooks
list, click Expenses.xlw. Excel opens the OperatingExpenseDashboard and FleetOperatingCosts workbooks.
CLEAN UP Close the OperatingExpenseDashboard and FleetOperatingCosts workbooks. If you are not continuing directly to the next chapter, exit Excel.
Key Points
Key Points
If you create a lot of workbooks with the same layout and design, saving a workbook
with the common elements (and no data) will save you time when you create similar workbooks in the future.
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