Part 2: Messaging in VB.NET

Generation QR Code in VB.NET Part 2: Messaging

Part 2: Messaging
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Sending a Message as an Attachment
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If you compose a message using Word as the e-mail editor, you can send the message as an attachment rather than the body of the message. For example, you might be working on a long document that you would prefer to send as an intact DOC file. If that s the case, with the document open in Word, choose File, Send To, Mail Recipient (As Attachment).
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Sending to a Routing Recipient
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Another option that s available when you use Word as your e-mail editor is routing a docu ment to a group of users, either one at a time or all at the same time. For example, you might need to send a document to three recipients for each person s approval. Or you might want to route a document to all the members of a group in a specific sequence, giving each member a chance to review both the document and the comments of earlier reviewers. Routing slips allow you to accomplish either of these tasks. Follow these steps to use a routing slip:
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1 In Word, compose the message and choose File, Send To, Routing Recipient. 2 Outlook displays a message indicating that another program (Word) is attempting to
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access addresses you have stored in Outlook. When you click Yes to allow Word to read your addresses, the Routing Slip dialog box is displayed (see Figure 7-11).
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Figure 7-11. Use the Routing Slip dialog box to route a message to multiple recipients.
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Sending and Receiving Messages
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3 Click Address and add the addresses of all recipients to whom you want to send the
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message. If you want the message to be routed to the recipients in sequence (the One After Another option at the bottom of the dialog box), select the addresses in the order in which you want the recipients to receive the message. Tip If you prefer, you can add the addresses to the Routing Slip dialog box in any order. Then you can use the Move arrow buttons to change the routing order, as indicated in Figure 7-11.
4 Specify the subject and the message text for the routing slip, and then select from the
following options:
One After Another
Outlook sends the message only to the first recipient on the list. That recipient then uses the routing slip to route the message to the next person on the list. Outlook sends the message to all recipients on the routing list at the same time.
All At Once
Return When Done Track Status Protect For
Outlook automatically returns the routed document to you when the last recipient closes it. Outlook delivers an e-mail message to you each time a recipient sends the document to another person on the routing list.
In the drop-down list, select Comments to allow recipients to insert comments but not to modify the document. Select Tracked Changes to turn on revision marks and allow recipients to insert changes using revision marks. Select Forms if you re routing a form that you want recipients to fill out, but you don t want them to modify the form itself. Select None if you don t want to track any changes.
5 Click Add Slip to add the routing slip, and then click Send to send the document.
You ll probably find that Outlook displays a security warning dialog box indicating that a program is trying to access your e-mail addresses. That program is Word. Just click Yes to allow Word to access your Address Book. If you use Exchange Server, see Enabling Applica tions to Send E-Mail with Outlook, page 825, to learn how to configure security options on the server to bypass this warning.
To learn more about sending documents using a routing slip, see Microsoft Office Word 2003 Inside Out, by Mary Millhollon and Katherine Murray (Microsoft Press, 2003).
Part 2: Messaging
Microsoft Office Outlook 2003 Inside Out
Replying to Messages
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When you reply to a message, Outlook sends your reply to the person who sent you the mes sage. Replying to a message is simple: select the message in the Inbox, and then click the Reply button on the Standard toolbar; choose Actions, Reply; or press Ctrl+R. Outlook opens a message form and, depending on how you have configured Outlook for replies, can also include the original message content in various formats. If the message to which you re replying was originally sent to multiple recipients and you want to send your reply to all of them, click Reply All; choose Actions, Reply To All; or press Ctrl+Shift+R.
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