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Customizing Your Messages with Stationery
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By default, Outlook uses no background or special font characteristics for messages. However, it does support the use of stationery, so you can customize the look of your messages. With Outlook stationery, you use a set of characteristics that define the font style, color, and background image for messages. In effect, stationery can give your messages a certain look and feel (see Figure 7-25). You can easily switch from one stationery to another you re not locked into using the same stationery for all messages, and you don t need to change Outlook options each time you want to use a different stationery. 203
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Figure 7-25. Stationery gives your messages a thematic look.
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Note To use stationery, you must use HTML format for the message. When you use sta tionery, you re actually adding HTML code to the message to control its appearance. If you re like the majority of Outlook users, you use the program mostly for business pur poses and probably won t use stationery on a regular basis. However, it s useful to know the basics about this feature, which can add creativity, personality, or even some humor to your personal mail.
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Using Predefined Stationery
Outlook provides several predefined stationery themes that you can use in your messages. To view these themes, choose Tools, Options and click the Mail Format tab. Click Stationery Picker to display the Stationery Picker dialog box, shown in Figure 7-26.
Figure 7-26. Use the Stationery Picker dialog box to preview stationery.
Sending and Receiving Messages Note The Stationery Picker button on the Mail Format tab is unavailable if you have selected either Plain Text or Rich Text as your default message format. You can edit most of the stationery listed in this dialog box, changing background image and font, although a few such as Currency and Jungle cannot be edited. To edit stationery, open the Stationery Picker dialog box, select the stationery you want to modify, and click Edit to display the Edit Stationery dialog box, where you can make changes as you like. You can assign a default stationery to be used in all your messages. To do so, choose Tools, Options and click the Mail Format tab. Select the default stationery in the Use This Station ery By Default drop-down list and then click OK. If you don t want your messages to use stationery, or if you want to use it only infrequently, follow the same procedure but set the default stationery to None. If Word is your e-mail editor, you can specify which stationery to use when you compose a message. This allows you to override the default stationery or to assign a stationery to that particular message, even though none of your other messages include it. To choose a station ery for a single message, open the message form, click the down arrow beside the Options button, and then choose Stationery. Outlook displays the Personal Stationery tab of the E-Mail Options dialog box, which you can use to assign a theme.
Creating Your Own Stationery
You can create your own stationery using the background image, font, and color settings of your choice. You can either use an existing stationery theme as a starting point or create one from scratch. Follow these steps to create a new stationery theme:
1 Choose Tools, Options and click the Mail Format tab. 2 Click Stationery Picker, and then click New. Outlook provides a wizard to step you
through the process of creating stationery.
3 In the wizard, specify a name for the stationery, select an existing stationery to use as a
template, or start a blank one, and then click Next.
4 In the Edit Stationery dialog box, specify font characteristics and background and
click OK. After you add your new stationery, it appears in the Stationery list in the Stationery Picker dialog box. To use the stationery, simply select it and click OK.
Select additional stationery themes You ll find additional stationery themes at the Microsoft Office Update Web site. To find the right page, choose Tools, Options, Mail Format. Click Stationery Picker, and then click the Get More Stationery button.
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