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Select this check box to begin applying the rule you have
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Create This Rule On All Accounts
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For more details about using rules in various folders, see the following section, Applying Rules to Specific Folders.
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Tip To create a rule that operates on all messages, don t specify a condition that Outlook must check. Outlook prompts you to verify that you want the rule applied to all messages.
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Applying Rules to Specific Folders
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When you first open the Rules Wizard, it displays the rules that have already been defined for your profile, both client-side and server-side, as shown earlier in Figure 8-7. You might recall that you use the Apply Changes To This Folder drop-down list at the top of the dialog box to select the folder for which you want to create or modify a rule. Regardless of the folder you select, the rules list in the wizard always displays your server-side rules. The client-side rules that appear in the list depend on the folder you select. The list for a selected folder contains only the client-side rules for that particular folder, unless you ve copied a rule to multiple folders or created a rule expressly for all folders. To apply a rule to a specific folder, select that folder in the Apply Changes To This Folder drop-down list when you begin creating the rule. To apply a rule to all folders, select the Cre ate This Rule On All Accounts option at the completion of the wizard (as explained in step 12 on page 232).
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By default, Outlook doesn t create rules for all folders; instead, it creates the rule only for the selected folder. If you have created a rule for one folder but want to use it in a different folder, you can copy the rule to the other folder. Follow these steps to do so:
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1 Choose Tools, Rules And Alerts to open the Rules And Alerts dialog box. 2 Select the rule you want to copy and click Copy. 3 When you re prompted, select the destination folder for the rule and click OK.
Part 2: Messaging
8
Select this check box to apply the rule to all applicable folders. For example, if you have three folders listed in the Apply Changes To This Folder drop-down list at the top of the initial Rules Wizard page, selecting this check box causes Outlook to apply the rule to all three fold ers rather than only the selected folder.
Microsoft Office Outlook 2003 Inside Out
For details on sharing rules with other Outlook users, see Sharing Rules with Others, page 238.
Creating Rules Based on Existing Messages
In some situations, you ll want to create rules from specific messages. For example, if you fre quently receive unwanted messages from a particular sender, you might want to delete the messages without downloading them. You can specify the address when you begin to create a rule in the Rules Wizard, but in this case it would be easier to create the rule from the mes sage instead, saving you the trouble of typing the sender s name or address. Or, perhaps the subject of a particular group of messages always contains a unique string of text, and you want to build the rule around that text. Rather than typing the text yourself, you can create the rule from one of the messages. Here s how to create a rule from a specific message:
Part 2: Messaging
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1 In Outlook, open the folder containing the message. 2 Right-click the message header and choose Create Rule. 3 Outlook displays a Create Rule dialog box that reflects the properties of the selected
message sender and subject, for example (see Figure 8-16). Select an action from the Do The Following group in the dialog box. Or, click Advanced Options to open the Rules Wizard to choose additional actions. Select a condition and complete the rule as you normally would if you were creating it from a template or from scratch.
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