Using the Organizer Pane to Create Rules in Visual Basic .NET

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Using the Organizer Pane to Create Rules
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The Rules Wizard isn t the only method you can use to manage messages in Outlook. Using the organizer pane provides an easier way to create certain types of rules, making it an attrac tive alternative for novice users. With this method, however, you do have fewer options and less flexibility. When you choose Tools, Organize with the Inbox open, Outlook changes the view to include the organizer pane at the top of the view, as shown in Figure 8-20. The organizer pane includes three modes:
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Using Folders Using Colors
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Use this mode to move selected messages into a specified folder.
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Use this mode to apply a specified color to messages with a specific sender or recipient. Outlook changes the color of the message header in the Inbox accordingly. You can also color messages sent only to you. 239
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Part 2: Messaging
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Use this mode to choose a view for the Inbox.
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Part 2: Messaging
8
Figure 8-20. Use the organizer pane to manage messages with colors, folders, and views.
Managing messages with the organizer pane is generally self-explanatory; it s included here only to identify it as an alternative to the Rules Wizard. If you provide support for other Outlook users, you might want to recommend the organizer pane to those users you believe will have difficulty using the Rules Wizard.
Using Rules to Move Messages Between Accounts
One common task users often want to perform is to move messages between accounts. Assume that you have two accounts: an Exchange Server account for work and a POP3 account for personal messages. You have specified the Exchange Server mailbox as the deliv ery location for new mail, so all your POP3 messages go into your Exchange Server Inbox. However, you now want those messages to go into an Inbox in a local PST rather than your Exchange Server mailbox. In this case, it s a simple matter to move the personal messages from the Exchange Server Inbox to the POP3 Inbox. Just create a rule that moves messages that meet the specified conditions to your POP3 Inbox. Here s how to accomplish this:
1 In Outlook, choose Tools, Rules And Alerts to open the Rules And Alerts dialog box. 2 Click New, select Start From A Blank Rule, and click Next. 3 Select Through The Specified Account. In the rule description area, click the underlined word specified and select your POP3 account. Then, click OK.
4 Click Next. Select Move It To The Specified Folder, and click the underlined word
specified in the rule description area.
5 Select the folder in your PST to which the messages should be moved and click OK.
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6 Click Next. Specify any exceptions to the rule and then click Next again. 7 Specify a name for the rule and other options as needed and then click Finish.
Running Rules Manually and in Specific Folders
Normally you use message rules to process messages when they arrive in your Inbox or are placed in the Sent Messages folder. However, you also can run rules manually at any time. Perhaps you have created a rule that you want to use periodically to clean out certain types of messages or move them to a specific folder. You don t want the rule to operate every time you check mail; instead, you want to execute it only when you think it s necessary. In this case, you can run the rule manually. You might also want to run a rule manually when you need to run it in a folder other than the Inbox. For example, assume that you ve deleted messages from a specific sender and now want to restore them, moving the messages from the Deleted Items folder back to your Inbox. In this situation, you could create the rule and then execute it manually in the Deleted Items folder. It s easy to run a rule manually and in a specific folder following these steps:
1 Choose Tools, Rules And Alerts. 2 Click Run Rules Now. Outlook displays the Run Rules Now dialog box, shown in
Figure 8-21.
Figure 8-21. Use the Run Rules Now dialog box to run a rule manually in a specified folder.
3 Select the rule you want to run in the list. By default, Outlook will run the rule in the
Inbox unless you specify otherwise. Click Browse to browse for a different folder. If you also want to run the rule in subfolders of the selected folder, select the Include Subfolders check box. 241
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