Part 2: Messaging in Visual Basic .NET

Encode QR Code ISO/IEC18004 in Visual Basic .NET Part 2: Messaging

Part 2: Messaging
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Microsoft Office Outlook 2003 Inside Out
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Part 2: Messaging
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Figure 8-31. Use the Advanced dialog box to specify additional rule conditions.
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Creating Automatic Responses with Custom Rules
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The Out Of Office Assistant is great for generating automatic replies to messages that arrive in your Inbox when you re out of the office. However, the Out Of Office Assistant sends an Out Of Office response only the first time a message arrives from a given sender. Subsequent messages go into the Inbox without generating an automatic response (unless you set up a separate server-side rule). In some cases, you might want Outlook to generate automatic replies to messages at any time and for other accounts not only for messages that arrive in your Exchange Server mailbox. Perhaps you ve set up an Internet e-mail account to take inquiries about a product or service you re selling. You can create a rule to automatically send a specific reply to messages that come in to that account. Or you might want people to be able to request information about specific products or topics by sending a message containing a certain keyword in the subject line. In that case, you can create a rule to generate a reply based on the subject of the message. Note In Web jargon, applications or rules that create automatic responses are often called autoresponders. You create automatic responses such as these not by using the Out Of Office Assistant, but by creating custom Outlook rules with the Rules Wizard. As with other rules, you specify con ditions that incoming messages must meet to receive a specific reply. For example, you might specify that an incoming message must contain the text Framistats in its subject to generate a reply that provides pricing on your line of gold-plated framistats.
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Filtering, Organizing, and Using Automatic Responses Note You aren t limited to specifying conditions only for the subject of an incoming mes sage. You can use any of the criteria supported by Outlook s rules to specify the conditions for an automatic response.
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Setting Up the Reply
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When you use a custom rule to create an automatic response, you don t define the reply text in the rule. Rather, you have two options: specifying a template on your local computer or setting up a specific message on the server. If you opt to use a template on your local com puter, you create the message in Outlook and save it as a template file. Follow these steps to create the template:
1 Configure Outlook as your default e-mail editor. To do so, choose Tools, Options and
click the Mail Format tab. Clear the Use Microsoft Word To Edit E-Mail Messages option and click OK.
2 Begin a new message and enter the subject and body, but leave the address boxes
blank. Tip Include an address in the Bcc field if you want a copy of all automatic responses sent to you or to a specific address.
3 Choose File, Save As. 4 In the Save As dialog box, specify a path and name for the file, and then select Outlook
Template in the Save As Type drop-down list. Click Save. Using a template from your local system causes the rule to function as a client-side rule. As a result, Outlook can use the rule to process accounts other than your Exchange Server account (such as a POP3 account), but Exchange Server can t generate automatic responses when Outlook isn t running or is offline. If you opt to store the message on the server, you select or create the message when you create the rule. Outlook stores the message on the server, which allows the rule to function as a server-side rule even when Outlook is offline. Outlook can continue generating automatic responses to messages that arrive in your Inbox even when Outlook isn t running. In many respects, this is the best option, because it helps ensure that the rule can function all the time. In addition, client-side responses are generated only once per session for a given sender, but server-side responses execute for all messages that meet the rule conditions.
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