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Setting Global Security Options
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To save time, you can configure your security settings to apply globally to all messages, changing settings only as needed for certain messages. In Outlook, choose Tools, Options and then click Security. On the Security tab, shown in Figure 10-13, you can set security options using the following list as a guide.
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Figure 10-13. Use the Security tab of the Options dialog box to configure options for digital signing and encryption. Encrypt Contents And Attachments For Outgoing Messages
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If most of the messages you send need to be encrypted, select this check box to encrypt all outgoing messages by default. You can override encryption for a specific message by changing the message s properties when you compose it. Clear this check box if the majority of your outgoing messages do not need to be encrypted.
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Part 2: Messaging
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Microsoft Office Outlook 2003 Inside Out
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For information about encryption, see Encrypting Messages, page 315.
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Add Digital Signature To Outgoing Messages
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If most of your messages need to be signed, select this check box to digitally sign all outgoing messages by default. Clear this check box if most of your messages do not need to be signed; you will be able to digi tally sign specific messages as needed when you compose them. If you need to send digitally signed messages to recipients who do not have S/MIME capability, select this check box to send clear-text digitally signed messages by default. You can override this option for individual messages when you compose them. In most cases, you can clear this check box because most e-mail clients support S/MIME.
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Send Clear Text Signed Message When Sending Signed Messages
Request S/MIME Receipt For All S/MIME-Signed Messages
Select this check box to request a secure receipt for all S/MIME messages by default. You can override the set ting for individual messages when you compose them. A secure receipt indicates that your message has been received and the signature verified. No receipt is returned if the signature is not verified.
Settings
Click Settings to configure more advanced security settings and create addi tional security setting groups. For details, see the following section, Creating and Using Security Profiles. Click this button to publish your certificates to the Global Address List (GAL), making them available to other Exchange Server users in your organization who might need to send you encrypted messages. This is an alternative to sending the other users a copy of your certificate.
Publish To GAL
Part 2: Messaging
10
Creating and Using Security Profiles
Although in most cases you need only one set of Outlook security settings, you can create and use multiple security profiles. For example, you might send most of your secure messages to other Exchange Server users, only occasionally sending secure messages to Internet recipi ents. In that situation, you might maintain two sets of security settings: one that uses Exchange Server security and another that uses S/MIME, each with different certificates and hash algorithms (the method used to secure the data). You can configure security profiles using the Change Security Settings dialog box, which you access through the Security tab of the Options dialog box. One of your security profiles acts as the default, but you can select a different security profile any time it s needed. Follow these steps to create and manage your security profiles:
1 In Outlook, choose Tools, Options and click the Security tab. 2 Click Settings to display the Change Security Settings dialog box, shown in Figure 10-14.
Set the options described on pages 303 and 304 as needed.
3 Click OK to close the Change Security Settings dialog box.
Securing Your System, Messages, and Identity
Figure 10-14. dialog box.
Configure your security profiles in the Change Security Settings
4 In the Default Setting drop-down list on the Security tab, select the security profile
you want to use by default and then click OK.
Security Settings Name
Specify the name for the security profile that should appear in the Default Setting drop-down list on the Security tab.
10
Cryptographic Message
In this drop-down list, select the secure message format for your messages. The default is S/MIME, but you also can select Exchange Server Security. Use S/MIME if you re sending secure messages to Internet recip ients. You can use either S/MIME or Exchange Server security when sending secure messages to recipients on your Exchange Server.
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