Part 4: Scheduling in Visual Basic .NET

Encoder QR Code ISO/IEC18004 in Visual Basic .NET Part 4: Scheduling

Part 4: Scheduling
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Microsoft Office Outlook 2003 Inside Out
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Figure 22-1. Use Microsoft Project to organize, manage, and track projects for you, your team, or your entire organization.
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Now let s look at some basic project management considerations as well as Microsoft Project tasks and how to perform them.
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Project Management Basics
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Almost everyone worker, homeowner, or organizational leader works on some type of project. Some common projects include the following:
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Creating marketing material for an upcoming product launch Writing and publishing a book or newsletter Planning fundraising activities Renovating a room in your home Starting a new business Launching a Web site Managing employee training
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Depending on the project you manage, you might need to keep track of a few or several hun dred details. For instance, some projects are small enough that you need to keep track of only two or three employees, a few material resources (such as a load of gravel or a small shipment of computers), and start and finish dates. For larger projects, you might need to monitor not only your own employees but also the schedules of related firms employees and include milestones to ensure that your schedule stays on track.
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Part 4: Scheduling
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Integrating Microsoft Outlook and Microsoft Project Some projects don t require a robust software tool such as Microsoft Project. For instance, if you re put in charge of only one small project that can be finished in less than a day, you can probably track the project more efficiently with a scratchpad and pen. You shouldn t waste time starting Microsoft Project, entering new project criteria, mapping a Gantt chart, and then start ing the project. Simply get the resources you need and finish the project as quickly as you can. On the other hand, suppose that you are assigned multiple small projects, a few mediumsized ones, and a large project that must all be completed over several months. A project management tool such as Microsoft Project can help ensure that you remember the details and maintain the schedule.
Keeping a Project in Balance
As a project gets underway and while it s in progress, you must strive to keep three things in balance: scope, schedule, and resources. A project s scope is the set of tasks required to finish the project. If you are remodeling a bathroom in your home or office, for example, you must finish specific tasks before your bathroom is considered complete. Some of these tasks might include designing a new floor plan, ordering bathtub and sink fixtures, setting up a plumbing contractor, and demolishing the existing bathroom. All these tasks make up the scope of the project. Your project s schedule is the time required to complete the project s tasks and the order of those tasks. The schedule includes the obvious: projected start and finish dates. However, you must also consider scheduling other resource items, such as dates for the plumbing and heat ing personnel, the tile contractor, the electrician, and the inspector. Schedules should also include proposed receipt dates of any materials you need, such as custom faucet fixtures, lighting tracks, and a water filtration unit. Finally, the resources for a project include the materials, equipment, and people necessary to complete the project. In many instances, you include not only contact information but also wage and benefit information for the people involved. (Benefits can include time off or hol idays you must schedule around.) Likewise, materials and equipment connected with your project have related costs, operating expenses, and scheduling dynamics you must consider. Another resource is where the project will take place. You must know the availability of the space throughout the project. In our example, the project s location is a bathroom, so you might not want to plan a renovation project to start when, for example, you are also hosting a large party. Similarly, if a project involves training employees, you don t want to schedule the training sessions to coincide with vacations or company-related events when an employee or group of employees will be out of town.
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