part of the Assign Resources dialog box list. in VB.NET

Encode QR Code in VB.NET part of the Assign Resources dialog box list.

Tip Use a distribution list In Microsoft Project, you can use a distribution list as you would in Outlook to make your work easier. To use a distribution list as a resource in Microsoft Project, create the distribution list in Outlook and then select the distribution list as shown in step 5 of the preceding procedure. A distribution list is handy if you must assign a task to multiple resources, such as a task in which multiple team members must attend a training class or multiple resources must be used to finish a construction job.

After you create your resource list, you can assign resources to any tasks in Microsoft Project. The following steps show you how:

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In Microsoft Project, on the View menu, click Gantt Chart. In the Task Name column, select a task. Click the Assign Resources toolbar button to display the Assign Resources dialog box. Select a resource name or distribution list and then click Assign. Continue assigning resources as necessary. When you ve finished, click Close.

To see a list of resources assigned to a task, double-click the task in the Task Name list and then click the Resources tab (see Figure 22-8). You can also select resources here. To do so, click a row in the Resources list, click the down arrow, and then select a resource in the dropdown list. Click OK to close the dialog box and apply any changes you ve made to the list.

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You can integrate Outlook s Journal feature with Microsoft Project to keep a record of all the work you do on a project, including when you opened, saved, and printed the project file. This feature comes in handy, for example, when you want to find out which project file you worked on yesterday or last week or which file you printed a few days ago. To use the Outlook journal to track your project file work, do the following:

4 In the Also Record Files From list, select Microsoft Project (see Figure 22-9).

Figure 22-9. You can use Outlook s journal to keep journal information about your Microsoft Project files.

Now, as you use Microsoft Project, the journal will automatically keep track of the work you do on your Microsoft Project files.

One of the most difficult parts of managing a project is communicating with the people asso ciated with a task or a set of tasks. If your company uses e-mail messages or the Internet, you can integrate Outlook s communication features with Microsoft Project to help you effec tively communicate with resources about task responsibilities. With Microsoft Office Project Server 2003, you can use Microsoft Project to send messages to workgroup system members, also called teams. Workgroups can then use Microsoft Project to assign tasks, send and receive task updates, accept or decline task assignments, and submit status reports. Team members can delegate tasks to other team members. In addition to the collaborative features of Microsoft Project Server 2003, members of a team can use e-mail messages, the Web, or both to exchange Microsoft Project information. Microsoft Project files can include hyperlinks to other supporting documents so that resources can quickly and easily access related documents. These documents might include a Microsoft Word document describing the project in detail, a cost analysis worksheet in Microsoft Excel, or a related Web site you can view in Microsoft Internet Explorer.

The following section shows how to use Outlook s e-mail features to send and receive messages concerning task assignment, reporting status, and reporting updates. It s assumed that the workgroup functionality of Microsoft Project is installed on your and your recipients computers. To learn more about how to do this, consult the documentation that accompanies the Microsoft Project 2003 and Microsoft Office Project Server 2003 software. In addition, because e-mail systems and networks differ, the specific steps and features shown in this section might not work for your organization. Consult your network or e-mail administrator to find out whether your e-mail or local area network (LAN) system can use Microsoft Project s communication features.