Part 4: Scheduling in VB.NET

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Part 4: Scheduling
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Microsoft Office Outlook 2003 Inside Out Tip
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Use caution when routing sequentially One downside to routing a file to a list of team members sequentially is that if someone in the routing list is out of the office for an extended time, your routed file could get stuck in that person s Inbox until they return, delaying any work you want to do on the file.
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To route a Microsoft Project file, follow these steps:
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1 In Microsoft Project, choose File, Send To, Routing Recipient to display the Routing
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Slip dialog box.
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2 Click Address to display the Address Book dialog box. 3 Select the recipients and then click OK. The addresses are added to the To list, as
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shown in Figure 22-14.
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Part 4: Scheduling
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Figure 22-14. features.
You can route a Microsoft Project file using Outlook s routing
4 Click the up and down Move arrows to move recipients locations in the list, specify
ing the order in which you want them to receive the routing slip. If you want everyone to receive a copy simultaneously, select the All At Once option at the bottom of the dialog box.
5 In the Subject box, type a subject. 6 In the message area, type a message. 7 If you want the Microsoft Project file returned to you after all recipients have received
it, select the Return When Done check box.
8 If you want Outlook to send you an e-mail notification each time the file is routed to
the next recipient, select the Track Status check box. This allows you to keep track of where the file is in the routing sequence. 622
Integrating Microsoft Outlook and Microsoft Project Tip Save the routing slip You can save the routing slip with the Microsoft Project file if you are not ready to send it out yet. To do so, click Add Slip. To route the file, choose File, Send To, Next Routing Recipient, and then click OK.
9 When you re ready to start routing the file to specified recipients, click Route. If you
receive a message telling you that another program is attempting to access your e-mail addresses, click Yes to continue. Outlook routes the file to the recipients.
Forwarding a Microsoft Project File Using Outlook
If a Microsoft Project file is routed to you, you must forward it to the next person in the list. To forward a Microsoft Project file, follow these steps:
1 Open Outlook and view the routed message. 2 Double-click the Microsoft Project icon in the e-mail message to display the Microsoft
Project file.
3 4 5 6
In Microsoft Project, view and modify the project as needed. Choose File, Save to save your changes. In Microsoft Project, choose File, Send To, Next Routing Recipient. Click OK when prompted to send the file to the specified person.
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Part 4: Scheduling
Part 5
Customizing Outlook
23 Using Templates 24 Designing and Using Forms 25 Customizing the Outlook Interface 26 Creating Custom Views and Print Styles 27 Automating Common Tasks 627 635 657 681 709
Part 5: Customizing Outlook
23
Using Templates
Working with E-Mail Templates. . . . . . . 627 Using Other Outlook Template Types . . 630 Editing Templates. . . . . . . . . . . . . . . . . 632 Sharing Templates . . . . . . . . . . . . . . . . 632
If you use Microsoft Word frequently, you re probably familiar with templates. These useful tools can help you quickly and easily create documents that share standard elements for example, boilerplate text, special font and paragraph formatting, and paragraph styles. You can also use templates in Microsoft Outlook 2003 to streamline a variety of tasks. There is nothing magical about these templates; they are simply Outlook items that you use to cre ate other Outlook items. For example, you might create an e-mail template for preparing a weekly status report that you send to your staff or management. Perhaps you use e-mail mes sages to submit expense reports and would like to use a template to simplify the process. This chapter not only discusses e-mail templates, but also explores the use of templates for other Outlook items. For example, you ll learn how to use templates to create appointments, contact entries, task requests, and journal entries. The chapter also suggests some ways of sharing templates with others.
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