In the Date/Time Fields dialog box, specify the date fields used to show duration. in VB.NET

Creation QR-Code in VB.NET In the Date/Time Fields dialog box, specify the date fields used to show duration.

In the Date/Time Fields dialog box, specify the date fields used to show duration.
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You use the Date/Time Fields dialog box to specify the fields Outlook will use to show item duration in the view. The default settings vary but are typically either Start and End or Start Date and Due Date. As an example, you might use the Date/Time Fields dialog box to change 687
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Part 5: Customizing Outlook
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Microsoft Office Outlook 2003 Inside Out Task Timeline view in the Tasks folder to show the Date Completed field for the task s end rather than the Due Date field.
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Grouping Data
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Sometimes it s helpful to be able to group items in an Outlook folder based on specific data fields. For example, you might want to group tasks by owner so that you can see at a glance the tasks assigned to specific people. Perhaps you want to organize contacts by country or region. In these and similar cases, you can modify an existing view or create a new one to organize the view based on the most pertinent data. To group data in a view, click Group By in the Customize View dialog box to open the Group By dialog box, shown in Figure 26-8.
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Figure 26-8. Use the Group By dialog box to specify criteria for grouping items in a view.
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Follow these steps to group data in a view:
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1 In the Group By dialog box, select a field type in the Select Available Fields From dropdown list at the bottom of the dialog box. This selection controls the fields that appear in the Group Items By drop-down list.
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2 Select a field in the Group Items By drop-down list, and then select either Ascending
or Descending depending on the sort order you want to use.
3 If you want to create subgroups under the main group, select a field in the Then By
drop-down list. (The dialog box contains three such lists, providing three additional grouping levels.) For example, you might group tasks by Owner and then by Due Date.
Part 5: Customizing Outlook
Creating Custom Views and Print Styles
4 After you ve specified all the grouping levels you need, use the Expand/Collapse
Defaults drop-down list to select how you want Outlook to treat the groups. Use the following list as a guide:
As Last Viewed
Collapses or expands the group according to its state in the Expands all items in all groups. Collapses all items in all groups.
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previous session.
All Expanded All Collapsed
5 When you re satisfied with the group settings, click OK to close the Group By dialog
box. Then click OK to close the Customize View dialog box.
Sorting Data
Sorting data in a view is different from grouping data. For example, you might group the Tasks folder by owner. Each group in the view then shows the tasks assigned to a particular person. You can then sort the data within the group as needed. For example, you might sort the tasks based first on due date and then on subject. Figure 26-9 shows the Tasks folder grouped by owner and sorted by subject.
Figure 26-9. In this view, tasks are grouped by owner and sorted by subject, placing the tasks in alphabetical order by subject.
Sorting doesn t rely on grouping you can sort a view whether it is grouped or not. For example, you might sort the Inbox based on the Received field to show messages in the order in which you received them.
Part 5: Customizing Outlook
Microsoft Office Outlook 2003 Inside Out Tip Sort table views quickly You can quickly sort a table view by clicking the column header for the field by which you want to sort the view. Click the header again to change between ascending and descending sort order. To create a sort order when you customize or define a view, click Sort in the Customize View dialog box to open the Sort dialog box (see Figure 26-10).
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Figure 26-10.
Configure sort order for the view in the Sort dialog box.
To configure sorting in the Sort dialog box, follow these steps:
1 In the Select Available Fields From drop-down list, select the type of field the sort
should be based on.
2 In the Sort Items By drop-down list, select the specific field by which you want to sort
the view.
3 Select Ascending or Descending, depending on the type of sort you need. 4 Use the Then By lists to specify additional sort levels, if necessary. 5 Click OK to close the Sort dialog box, and then click OK to close the Customize View
dialog box.
Applying Filters to the View
Outlook s ability to filter a view is an extremely powerful feature that gives you considerable control over the data displayed in a given view. For example, you might have hundreds of messages in your Inbox and need to filter the view to show only those messages from a par ticular sender. You could simply sort the Inbox by the From field and scan the list of messages, but you might want to refine the search a little, perhaps viewing only messages from a specific sender that have an attachment and were sent within the previous week. Filters allow you to do just that. 690
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