Part 6: Managing and Securing Outlook in Visual Basic .NET

Painting QR-Code in Visual Basic .NET Part 6: Managing and Securing Outlook

Part 6: Managing and Securing Outlook
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Delegating Responsibilities to an Assistant user to appear as the sender of a message without any mention of delegation, remove the user as a delegate. Another potential problem can arise if you have multiple domains in your organization. A user (or you) might grant delegate access with Outlook to an Inbox, only to find that the del egated user doesn t show up on the Delivery Options tab of the mailbox owner s account properties. The crux of the matter is that you are using a global catalog server in a domain other than the one in which your account resides. The items for your domain in that global catalog are read-only, which prevents you from changing properties. You can overcome the problem by moving the mailbox to the same domain or by changing the global catalog used by Exchange Server. To achieve the latter, open Exchange System Manager, right-click the server in question, and choose Properties. Clear the Automatically Discover Servers option, then click Add to add a global catalog. Optionally, you can try changing the global catalog at the client. Change the registry value HKEY_CURRENT_USER\ Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\ <ProfileName>\dca740c8c042101ab4b908002b2fe182 to point to the desired global catalog. You ll find more information about this issue in Microsoft TechNet article 329622. If you re using Microsoft Exchange Server 5.5 and try to delegate access for a mailbox to a dis tribution list, the members of that list might receive an error message stating that they don t have send-on-behalf-of permission for the mailbox. Microsoft offers a correction for this problem in the 5.5.2654.8 version of Store.exe. Obtain the fix from Microsoft s Web site at http://www.microsoft.com/downloads/release.asp ReleaseID=17142. Another problem you might run across is the inability to assign Send on Behalf privileges to a distribution group through the Exchange Server Administrator. This occurs because the distribution group doesn t appear in the address list when you attempt to select a delegate. This is by design. To assign the delegates, use Outlook instead, as described in the previous section. Finally, users who access a mailbox with Microsoft Outlook Web Access do not gain write access to a mailbox even if you grant delegate permissions on a given folder to that user. You can give users the ability to send through another mailbox with Outlook Web Access by assigning them as mailbox owners. Open the Active Directory Users and Computers console and display advanced features. Open the account properties for the mailbox owner and click the Exchange Advanced tab, then click Mailbox Rights. Add the delegate user or group and grant Full Control permission to that user or group.
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Part 6: Managing and Securing Outlook
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Managing Folders, Data, and Archiving
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Understanding Outlook Folders. . . . . . . Working with the Folder List . . . . . . . . . Using and Managing Folders. . . . . . . . . Using Web Views with Folders . . . . . . . 751 752 753 764 Using Multiple Personal Folders. . . . . . 766 Managing Data. . . . . . . . . . . . . . . . . . . 769 Configuring the Automatic Archiving of Items . . . . . . . . . . . . . . . . 775
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Like any system, Microsoft Office Outlook 2003 can become overloaded with messages, contact information, appointments, and other data. If you can t manage all this data, you ll be lost each time you try to find a particular item. Outlook helps you manage information by providing folders for storing your data. You also can create your own folders, move data between folders, and set folder properties. This chapter focuses on managing your Outlook folders and their contents. You ll learn how to create new folders to store e-mail messages, contact information, and other files. You ll also learn how to set up Outlook folders to use Web views so that you can display Web pages inside folders. In addition, you ll find out what it takes to archive your data, both manually when you want to archive data on the spot and automatically using AutoArchive.
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