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Inside Out
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Viewing the associated Web page In Outlook 2002 and 2003, the only way to view the Web page associated with a folder is to set it as the default view on the Home Page tab. In previous versions, you could open a folder to view it normally and then select the Web page from the View menu. The new behav ior forces you to either use a Web page for the folder or use the standard view. This can be inconvenient as you can t switch between the two views without changing the properties for the folder, and it can limit the usefulness of assigning a Web page to a folder.
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Configuring Administration Properties
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The Administration tab (see Figure 38-5) provides several options that let you determine how the folder displays information, specify which users have access to the folder, and affect many other behaviors.
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Figure 38-5. Use the Administration tab to control a wide range of options for the folder.
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The Administration tab includes the following options:
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Initial View On Folder
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Use this drop-down list to define the way the folder s contents are displayed to the user by default. When the folder is open, the user can change the view by using the View menu.
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This option determines how Outlook handles items that users drag to the folder. If you select Move/Copy, the item takes on the same properties as the original item. A message, for example, appears to be from the person who sent it or created it originally, and the subject remains unchanged. If you select Forward, Outlook modifies the item to indicate that it has been forwarded, and the item s sender is changed to indicate the person who placed the item in the folder.
Part 8: Collaboration and Mobility
38
Microsoft Office Outlook 2003 Inside Out
Add Folder Address To
Click this button to add the folder to your Personal Address Book. Then you can easily post messages to the folder by selecting it from the address book. This group allows you to control which users have access to the folder. Select All Users With Access Permission to allow all users who have the appropriate permissions for the folder to access the folder. Select Owners Only to limit access to only those users who are designated as the folder owners. Select Owners Only whenever you need to make changes to the folder and want to prevent users from post ing items to the folder while you re working on it. Those who are not owners receive a message indicating that the folder is currently unavailable if they attempt to access it when the Owners Only option is in effect. Click this button to open the Folder Assistant, which allows you to apply rules to the folder. For details, see Applying Rules to Folders, page 951. Click this button to set up a moderated folder. For details, see Setting Up a Moderated Message Board, page 954.
This Folder Is Available To
Part 8: Collaboration and Mobility
38
Folder Assistant
Moderated Folder Folder Path
This box specifies the path to the folder. You can change the folder loca tion by entering a different path.
Setting Up Forms
The Forms tab of the folder s Properties dialog box allows you to specify the forms that peo ple can use when posting items to the folder. You might want to limit posting to a specific form. For example, suppose that you re using a public folder to solicit survey responses and you ve created a form for the survey. You would probably want to limit postings to only those responders who used the correct survey form. The following three options on the Forms tab control which forms can be used:
Only Forms Listed Above
Select this option to allow only the forms explicitly associ ated with the folder to be used for posting. These forms are listed in the Forms Associ ated With This Folder list. Select this option to allow the use of Outlook standard forms in addition to the forms in the associated list. Select this option to allow the use of any form to post items to the folder.
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