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For detailed information on flagging messages for follow-up and other ways to manage and process messages, see Flagging and Monitoring Messages and Contacts, page 218.
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The Attachment column displays a Paper Clip icon if the message includes one or more attachments. Right-click a message and choose View Attachments to view the attachments, or simply double-click an attachment in the Reading Pane.
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Caution Although Outlook provides protection against viruses and worms by preventing you from opening certain types of attachments, this is no guarantee against infection. Your network administrator might have modified the blocked attachments lists, or you might have modified your blocked attachments list locally, to allow a specific attachment type sus ceptible to infection to come through. So you should still exercise caution when viewing attachments, particularly from unknown sources. It s a good practice to save attachments to disk and run a virus scan on them before opening them.
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This column shows the name or address of the sender.
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This column shows the subject, if any, assigned by the sender to the message.
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This column indicates the date and time the message was received.
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This column indicates the overall size of the message, including attachments.
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3
Part 1: Working With Outlook
Microsoft Office Outlook 2003 Inside Out
Inside Out
Time is Relative The date and time displayed in the Inbox s Received column can be a little deceiving. This data reflects the time the message was placed in your message store. If you re working online with an Exchange Server account, for example, Outlook shows the time the message was placed in the Inbox folder for your mailbox on the Exchange Server. If the time on your computer isn t coordinated with the time on the server, the time you actually receive the message could be different from the time reflected in the message header. For sent mes sages (in the Sent Items folder), the time indicated is the time the message was placed in your Outbox. If you re working offline, that time could differ from the time the message is actually sent.
Previewing Messages
Another part of the Inbox view is the Reading Pane, which appears at the right of the view. You can use the Reading Pane to preview messages without opening them in a separate win dow. The scroll bar on the right of the Reading Pane lets you scroll through the message. The top of the Reading Pane presents information about the message, such as sender, recipient, subject, and attachments. Tip
Right-click any blank area of the Reading Pane and choose Header Information to turn on or off the Reading Pane header. You must click outside the white area where the mes sage is displayed.
3
You can double-click most of the items in the Reading Pane header to see detailed informa tion about the item. For example, you can double-click the name in the From field to display information about the sender (see Figure 3-3). Use this method to quickly copy contact information about the sender from the message to your Personal Address Book. You can also double-click attachments to open them. Right-clicking an item opens its shortcut menu, from which you can choose a variety of actions to perform on the item for instance, you can right-click an attachment and choose Save As to save the attachment to disk. Experiment by right-clicking items in the Reading Pane to see which actions you can take for specific items. Tip
If a message has been flagged for follow-up, information about the follow-up (the spe cific action, the date due, and so on) also appears in the Reading Pane header.
Note
To turn the Reading Pane on or off, choose View, Reading Pane, and choose On or Off.
For detailed information on using and customizing the Reading Pane in various folders, see Using the Reading Pane, page 84.
Part 1: Working With Outlook
Working in and Configuring Outlook
Figure 3-3. Double-click an item in the Reading Pane header to view detailed information about the item.
The AutoPreview feature also allows you to preview your messages. With message folders such as the Inbox, AutoPreview displays the first few lines of a message below its message header in the main folder window. This leaves you free to preview the first few lines of a message without opening the message or even selecting it. You can use AutoPreview in conjunction with or instead of the Reading Pane.
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